Purpose

Why Workspaces Matter

As your work grows, so does the need for structure. A single list of projects and tasks can quickly become unmanageable when you’re balancing multiple clients, departments, or initiatives. Workspaces provide that structure by separating work into clear, focused containers.

Why this matters for you:

• Organization at scale → Keep projects for different clients, teams, or departments neatly separated.

• Improved coordination → Each workspace provides a dedicated space for members to focus on the work that matters to them.

• Customization and flexibility → Tailor each workspace with its own projects, docs, and workflows to match its unique purpose.

• Clarity and focus → Avoid overlap, reduce confusion, and make it easier to track progress.

Example:

• For individuals: Sarah, a freelance designer, creates one workspace per client. Each client sees only their own deliverables, deadlines, and docs.

• For teams: A marketing agency creates separate workspaces for writers, designers, and editors, plus one shared workspace for company-wide collaboration.

Key idea: Workspaces matter because they keep complexity manageable — letting you scale Motion from individual work to team-wide operations without losing focus.

Mental Model: Workspace as a Container

The easiest way to understand a workspace is to think of it as a container. Each workspace holds everything related to a specific client, team, or initiative — projects, tasks, docs, and members.

• Separate containers → Each workspace is distinct, so work doesn’t spill over or create confusion.

• Customizable containers → You decide who has access, what projects live inside, and how it’s organized.

• Connected containers → While each workspace stands on its own, you can still move between them to see the bigger picture.

Analogy: Imagine your company is a building. Each workspace is like a dedicated room: the sales team works in one, the design team in another. Everyone has their own space, but the building keeps them all under one roof.

Key idea: Workspaces give structure to complexity by containing related work in focused spaces — without cutting it off from the whole.

Key Benefits of Workspaces

Workspaces aren’t just about separation — they’re about making complex work easier to manage, whether you’re an individual or part of a team.

• Organization at scale → Keep different clients, departments, or initiatives neatly structured so nothing overlaps or gets lost.

• Improved coordination → Each workspace becomes a dedicated hub where members can focus on the projects and tasks that matter most to them.

• Customization and flexibility → Tailor each workspace to its purpose, whether that’s a client account, a department, or a company-wide initiative.

• Clarity and focus → By containing work, Motion reduces clutter and distraction, helping you stay aligned on priorities.

• Scalability → As your responsibilities grow, you can add more workspaces without making your existing ones harder to manage.

Key idea: Workspaces provide both separation and alignment — giving you the structure to manage multiple streams of work while keeping everything under one roof.