🤝Booking Links

Introduction

Booking links in Motion let others book time with you—seamlessly, smartly, and without the back-and-forth. Set your available hours, buffers, and preferences once; then share a clean, dynamic booking page that fits your schedule and keeps your day optimized.

At a Glance

• What it is: Shareable links that display only your open slots—no double-booking.

• Set up a one time link: Define working hours and booking windows.

---

Booking link

What Is a Booking Link

Booking links in Motion are personal scheduling pages that make it easy for others to book time with you—without endless back-and-forth emails. When you share a link, Motion checks your real-time calendar availability and automatically applies any rules you’ve set, ensuring bookings fit your schedule.

Here’s what booking links let you do:

• Define your availability window Set the hours you want to make available for a meeting. By default, Motion uses your “Work Hours,” but you can select any saved schedule or create a custom one. This is the only place you can set “preferred” times just for a booking link.

  • Example: If your Work Hours are Monday–Friday, 9 AM–5 PM, your booking link will only show those days and times.

• Show only free slots Motion only presents times when you’re actually available. If you add calendars to Attendance requirements, Motion will check all of them for conflicts (work, personal, family). You can even include a teammate’s calendar for 2:1 meetings—Motion will prompt you to invite them as a guest, too.

• Set advanced rules Control how your bookings appear and prevent overload.

  • Buffer times: Add space before or after meetings to avoid back-to-back scheduling.

  • Daily limits: Restrict how many meetings can be booked through this link per day, without limiting your overall calendar.

  • Custom start dates and ranges: Choose whether bookings begin “today” or “tomorrow,” and how far into the future people can book (from 1 day to 1 year).

• Streamline logistics Motion takes care of the meeting details so you don’t have to.

  • Location: Pick Zoom, Google Meet, a phone number, or a physical location.

  • Host: Decide which calendar hosts the event (important if you use both personal and work accounts).

  • Guests: Add teammates who should always be invited.

  • Reminders: Enable automated email reminders to reduce no-shows.

  • Invitee questions: Collect information (single-line, multi-line, or multiple choice) before the meeting is booked.

• Use one-time links For quick scheduling, generate a one-off link with drag-and-drop time slots. These links expire after use and can be timezone-adjusted for the invitee.

Create a one-time booking link

How to Create a one-time booking link

1. Open the Booking Links menu

• In your calendar view, click the Booking links button in the top middle of the screen.

• Go through the tutorial if this is your first time, our Product team does a great job explaining how Booking links work.

• Select Create one-time link from the dropdown.

2. Drag to select times

• Your calendar will open in booking mode.

• Drag across the calendar to highlight the exact times you want to offer.

• The selected times will appear in the panel on the left.

3. Add meeting details

• Confirm the duration (e.g., 30 minutes, 1 hour).

• Choose the conference method (Zoom, phone, custom location, Google Meet for Google users and MS Teams for Outlook users).

• Select the host calendar where the meeting will be saved.

• Adjust the time zone if you’re booking with someone in a different region.

4. Share the link

• Copy the booking link or message with the times you selected.

• Optionally, check “Clickable time slots” to make those times clickable in your message (making it easier for the invitee to pick directly).

• Send it to your invitee — once they book, the link expires automatically.

💡 Pro tip: One-time links are best for ad hoc scheduling. If you need reusable booking links with advanced rules (like recurring availability windows, buffer times, or invitee questions), use a Booking Link template instead (see our How-To Guide).