📽️Views

Introduction

Project Views in Motion let you see your work the way that makes the most sense for you and your team. Whether you need a detailed breakdown, a high-level timeline, or a workflow board, Motion gives you the flexibility to manage projects from multiple perspectives. Switching between views doesn’t change your tasks—it simply changes how you visualize and organize them.

At a Glance

In this guide, you’ll learn:

• What Project Views are and why they matter

• How to use List View for detailed, task-by-task management

• How to use Gantt View for timeline and dependency tracking

• How to use Kanban View for workflow and progress tracking

• How to switch between views to fit your workflow

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What are Views?

Views in Motion are different ways of looking at the same project data. They don’t change your tasks or deadlines; instead, they change how the information is displayed so you can focus on what’s most important.

Motion currently supports three views:

• List View – A structured, detailed breakdown of tasks, perfect for managing priorities and reviewing status at a glance.

• Gantt View – A timeline-oriented display that shows dependencies and deadlines, helping you plan long-term and spot scheduling conflicts.

• Kanban View – A board-style workflow that groups tasks by stage, making it easy to track progress and move work forward visually.

By switching between these views, you can adapt your perspective depending on whether you need detail, big-picture planning, or workflow tracking.

Create a view

How to create a view

1. Create a new view

   1. Click + New View from the top of your Projects & Tasks page.

2. Select your view type

   1. In the popup, choose between List, Kanban, or Gantt depending on how you want to visualize your projects.

   2. Give your view a name and choose whether it should be Personal (only you can see it) or Team (shared with your workspace).

3. Apply groupings

   1. Use Group by to organize tasks by fields such as Workspace, Project, Stage, or Assignee.

4. Sort groups and projects

   1. Choose how you want to sort groups (e.g., by status, ETA, or priority).

   2. Use Sort Projects to control the order projects appear within the view.

5. Choose workspace scope

   1. Select the workspace(s) you want included in this view.

6. Add filters

   1. Apply filters (e.g., ETA, Assignees, Status, Deadline) to narrow the scope of what’s displayed.

7. Save your view

   1. Once everything is set, click Save. Your view will now appear alongside your other views in the navigation bar.

The List View

The List View offers the most detail and customization of the 3 project views. In the List View, you can observe all of your projects in a detailed list format including all the individual tasks associated with that project. Each task is selectable and editable directly from the List View. The List View also offers a collapsable toggle to hide displayed project details based on your filtering, reducing clutter when you are finished editing.

Another aspect that makes the List View so unique is the ability to display and customize sortable column details for each of your projects. The display order of these columns can be fully personalized to your liking, and each individual column can be removed from the display .

These columns include, but as not limited to: ETA, Assignee, Deadline, Start Date, Labels, Workspace, and Priority.

Utilizing column displays will allow you to create the specific view that best fits your needs for the most streamlined project review.

Upsides of List View:

• The most detailed project view with all essential project task information provided.

• Efficiently sort through project tasks using the fully customizable data columns.

• Bulk-action edits allow you to edit a variety of project tasks at once.

Setback(s) of List View:

• With all the task information present, the view can potentially feel cluttered if you have a multitude of lengthy projects (be sure to utilize the collapsable toggles).

The Gantt View

The Gantt View is the quintessential perspective for long-term project overviews. With an emphasis on project timeline management, the Gantt View allows you to analyze your projects side-by-side to one another in a linear format that allows for effortless comparison of project timelines.

Whether you want to extend a project deadline or shorten the overall project duration, the Gantt View operates on a sliding scale allowing you to easily drag and edit project timelines in seconds.

While your project tasks aren’t viewable at a glance in the Gantt View, you can always click directly into any project in the Gantt View to add, edit, or update the associated tasks.

With the Gantt View, you will always have a concrete understanding of your projects’ deadlines, allowing you to shift focus and prioritize your projects accordingly to ensure their timely completion.

Upside(s) of Gantt View:

• Only chart that allows for drag-and-drop project timeline adjustments.

• Easily view and compare project timelines at a glance.

• Color-code your projects for easy visual recognition.

Setback(s) of Gantt View:

• Your project's tasks are not visible/editable until the project is selected.

• Unable to view your project's priority status at a glance like you can with List or Kanban Views.

The Kanban View

The Kanban View is the essence of performance and efficiency. Combining the detail of the List View with the overview qualities of the Gantt View; it really is the best of both worlds.

The Kanban View breaks down each workspace project into clean and customizable sections with concise, yet detailed overviews of each associated task for a particular project. At a glance you can view each of your project’s task statuses, priorities, deadlines, assignees, and even add labels directly to the task.

The Kanban offers a simplified and streamlined scope of your projects and their associated tasks allowing you to quickly review, edit, or update any task in your project.

Upside(s) of Kanban View:

• Brief, yet effectively detailed overview of all your Projects and Tasks in Motion.

• Sort your projects by dragging and dropping the project tiles.

• Neat and efficient layout presenting maximal information and minimal clutter.

Setback(s) of Kanban View:

• Your project's tasks are not visible/editable until the project is selected.