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How the Leading Mobile Calendar App Is Redefining Productivity in 2023

Looking to get back on track? Discover how 2023’s best mobile planner can boost productivity and smooth workflows.

Motion Blog
at Motion
Jul 28, 2023
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Regardless of whether you’re managing a team or just trying to work through your personal to-do list, at some point, you’ve probably found yourself overwhelmed by piling up projects and cluttered daily workflows.

Disorganization can turn a simple task into a difficult and drawn-out battle. But until now, your productivity has probably been limited by the same standard calendars and list structures that have been available for hundreds of years. So it’s no wonder that you may have experienced significant restraints to your daily efficiency.

Today, there are better solutions to schedule management. Mobile planners and calendar apps are leveraging technology to virtually optimize users’ daily tasks and boost their productivity. The most advanced versions of these apps work like your own virtual assistant, and it’s revolutionizing task management for both teams and individuals.

What do mobile calendars and planner apps actually do?

The adoption of mobile planner apps is a part of the wider digital transformation that’s fundamentally altering how most people approach work.

Spending on digitalization is expected to reach 3.4 trillion US dollars by 2026. But, a recent survey found that organizations undergoing successful transformations only achieved an average of 67% of their maximum financial potential. This indicates a wider issue surrounding the execution of organizational plans brought on by a lack of effective workflow oversight and management.

Poor schedule and project implementation tools don’t just impact teams. Students, freelancers, and average busy individuals can also be overburdened with tasks, projects, and events. Without an effective way to manage the chaos of daily life, important things can easily fall through the cracks. So, to effectively manage all the moving parts of your business, you need a smart tool that combines the functionality of project management software with the automated workflow oversight capabilities of a digital calendar service.

Luckily, the market has stepped in to resolve these issues for you. New technologically advanced apps have combined calendar mobile apps with project planners to provide an all-in-one solution. This means that your team’s tasks and projects will populate on your mobile calendar so you can get an overview of their daily workflows from anywhere.

These apps are also trained to act like personal assistants. They oversee daily scheduling with an algorithm that automatically arranges tasks, meetings, and focus time based on your prioritization levels.

This can significantly boost your team’s output by cutting down on time wasted performing administrative scheduling tasks and ensuring that critical tasks stay at the forefront of the workday.

By scheduling your team’s day with intelligent software, you can cut down on redundant or poorly timed meetings and instead block out time for deep work. Needless to say, this significantly raises the value of your team’s billable hours.

Plus, advanced mobile planners allow you to break down large projects into more manageable tasks with their own deadlines. As a result, you’ll be able to create more accurate timelines for projects while providing your team with more granular plans.

Women stands in the center of flying calendars

‎So, in essence, apps that combine mobile planning and calendar functionality leverage advanced technology to work like a tireless and hyper-efficient team assistant.

What makes a daily planner app stand out?

In the first quarter of 2023, productivity decreased by 2.1%, with the same report noting that unit labor costs increased by 4.2%. Notably, in 2022, Total Factor Productivity (TFP) also fell by 1.2%. This TFP decrease is significant because it indicates that for the first time since 1993, the input of capital and labor outpaced the resulting output. Or, to put it simply, an increase in investment and labor on the part of companies didn’t translate into greater production.

This trend has ramifications across sectors and also for individuals. It suggests that despite technological advancements, the complexity, speed, volume, and relative disorganization of modern workflows for enterprise organizations, small businesses, students, and private individuals have become overwhelming.

Under these conditions, the resulting decrease in productivity is no surprise. But to resolve this issue, you’ll need to find solutions that mitigate complexity.

The way the average person approaches work needs to be augmented with productivity tools that take care of schedule management for them. This way, people will be able to reduce their individual administrative labor and the mental load of managing schedules to instead focus on targeted tasks.

You need more than a simple calendar platform or digital planner to keep up with your busy workload. Modern schedules require advanced tools, which is why the quality of your mobile calendar app makes all the difference. Leading tools are incorporating AI and automation that essentially functions as a virtual assistant to prioritize tasks, block out time for targeted work, and take care of meeting details for you.

Woman with laptop sits on a giant clock

Significant correlations between productivity increases and the early adoption of powerful AI tools have already been noted in the data. And this technology is what truly differentiates the leading daily planner app from all of the other options on the market.

The best mobile planner app of 2023

Motion’s intelligent calendar stands out from the crowded app store with advanced AI integrations that handle your to-do list for you. Just imagine how many hours you could save every month if you had a virtual assistant prioritizing your projects and managing your schedule for you. Motion leverages the most advanced technology to make this happen, which is why it’s currently the leading daily planner app.

Motion increases productivity by 137%, resulting in a time savings of 30.3 days a year. Think of what you or your team could get done with that extra month. These eye-popping productivity increases are driven by a set of additional features that go above and beyond to promote efficient workflows.

Here are Motion’s stand-out features:

  • AI: First and foremost is the intelligent calendar that automatically reorganizes users’ schedules according to the prioritization levels and deadlines of tasks, meetings, and projects. This serves to automatically optimize your schedule to maximize efficiency.
  • Meeting booker: External parties can request business meetings through your booking page, which, once accepted, automatically populate on your online calendar. This makes your business much more accessible to potential clients.
  • Intuitive user interface: Your mobile planner is meant to make things easier for you and your team. You don’t want to add complexity to your day, which is why the navigability of an app's user interface is critical. Motion’s app is designed to be simple to learn and easy to use.
  • Time blocking: Task switching, unexpected meeting requests, and trying to manage multiple project deadlines at the same time can leave your team feeling overwhelmed. Productivity is highest when there’s quiet focused time to work on dedicated tasks, which is why Motion allows you to block out specific time slots to tackle deep work.
  • Meeting assistant: If your team is working across multiple time zones, it can be difficult to coordinate calendars. So, to make it easy, Motion’s meeting assistant will help you find shared time between multiple calendars to schedule meetings.
  • Anti-destruction system: There are so many digital distractions that pull at your, and your team’s, focus. Social media can significantly impact daily productivity, so to combat this, Motion’s anti-destruction system works to limit users’ time on social media.

How mobile calendar apps make a difference in your daily planning

Before you invest in any tool, you should understand what the daily impact will be for you or your team. Of course, you’ll want to ensure that the resulting productivity boosts will offer greater returns than your investment in the digital solution.

To get a comprehensive picture of how the technical features of Motion translate into real benefits, it’s important to understand how the daily planner app improves your workplace functionality.

So, let’s examine some of the practical benefits the popular calendar app can bring to your workplace.

Perfect your time management techniques

It’s no secret that technology has offered significant improvements in both workplace and personal efficiency. The average person can get more done from their workstation than ever before. However, this also means that your computer is probably bombarded with tasks, messages, meetings, and workloads constantly. This can actually harm your productivity as dipping in and out of tasks forces you to take time to reorient your thinking to the new project or message in front of you. It also disrupts your natural workflow and can make you feel overwhelmed, thus reducing your capacity to focus.

‎So, what’s the solution? Well, you need to schedule targeted focus time that allows you to work undisturbed. Motion features like the task scheduler handle the mental load of managing deadlines and priorities for you and allow you to simply focus on the work at hand. This reduces your administrative workload and frees you from the burden of task switching so you can focus on one thing at a time.

Build in your priorities

A recent survey of employees found that 48.4% are experiencing stress due, in part, to a large workload. Needless to say, stressed-out workers aren’t performing at their best. And this presents a challenge to business owners who don’t have the room within their margins to bring on additional personnel.

You can’t necessarily reduce the output requirements for your staff and remain viable, but overworking your staff can lead to increased turnover and reduced productivity. So, you need a way to reduce the amount of unnecessary administrative labor associated with every task and improve workflow management to mitigate deadline stress.

Advanced calendar mobile planner apps can take care of these factors for you by improving productivity and simultaneously reducing the administrative workload on individuals. Your priorities are built into the algorithm, meaning what matters most gets taken care of first, and no one needs to worry about missing sensitive tasks and meetings.

Take targeted time off

A recent report found that 59% of workers have experienced at least moderate levels of burnout. This can have severe impacts on your workplace’s productivity. Although, as often the only way to resolve this issue is to take time off, many employers, especially those impacted by staffing shortages, aren’t addressing the issue.

If you don’t currently have the staffing capacity to prompt your key employees to take time off, you’re risking burning out your highest performers. However, it probably doesn’t make business sense to operate without your key performers. So, the solution is to get some time back by increasing productivity rather than working hours.

Motion can help with this by allowing you to get more done in less time. Plus, it can also help manage schedule shifts to help cover critical tasks, meetings, and projects while employees recharge.

Increase your organization

When you’re managing multiple projects, team communications, and external meeting requests, it’s easy to get disorganized. The fact is that disorganized workflows can significantly impact your productivity and are especially detrimental in a team setting.

You can easily drop the ball on critical deadlines when you’re trying to work through an unorganized pile of projects. Maintaining a structured and organized workflow is critical for efficient project management.

Hands typing on keyboard with a calendar on the screen

‎Daily planner apps like Motion make it easy and simple to stay organized with automated calendar management. Deadlines are organized, prioritized, and visible to ensure that you and your team always know when the next one is coming up.

Tackling your daily schedule with the right tool

Among the array of digital tools available, mobile planner apps have emerged as indispensable companions for those striving to optimize their time and output. These apps offer a wide range of benefits, including scheduling tasks, setting reminders, and providing a centralized platform for managing personal and professional schedules.

In a crowded marketplace of mobile planner apps, Motion outperforms its competitors in terms of performance, usability, and innovation. Its comprehensive feature set and intelligent capabilities make it the ultimate choice if you’re seeking a digital productivity tool that truly elevates your efficiency.

Whether it's suggesting the best time to complete a task or offering insights on potential scheduling conflicts, Motion takes proactive steps to keep you and your team ahead of the game.

So, if you’re ready to get more out of your workday, then download Motion today.

Motion Blog
Written by Motion Blog