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The 7 Best Business Process Management Software Apps to Use

Discover the power of business process management software and learn more about its features, benefits, and the 7 best options available in 2023.

Motion Blog
at Motion
Jul 7, 2023
Table of contents

Founders often struggle to scale their business past a certain point. A lot of these challenges are due to poor business process management.

In some companies, employees are too siloed, each working on different overarching objectives. Plus, without set processes in place, there is no roadmap for growth.

That's why so many companies turn to business process management software.

Business process management software aligns teams around centralized goals and keeps the company on track.

In this article, we'll cover the following:

  • What is business process management software?
  • What are the benefits of using business process management software?
  • What are the 7 best business process management applications to choose from?

To make sure we're all on the same page, let's define business process management software and discuss some of the popular use cases for it.

What is business process management software?

Business process management software is a powerful tool that businesses utilize to standardize and automate key steps within their operations. It serves as a centralized platform that aligns teams, streamlines processes, and keeps the company on track for growth. By implementing business process management software, entrepreneurs and employees can work more efficiently, focusing on projects that truly matter.

Business management software process

‎The software enables the automation of routine tasks. It frees up time and resources previously spent on administrative duties. These duties include payroll, task management, employee onboarding, and more. For instance, it allows the creation of checklists and assignments of tasks within a larger project, automating the process of task delegation.

When an employee completes their portion of the project, they can simply mark it as done in the software. This action triggers an automatic task assignment and adds a due date for the next employee. This automation saves time by reducing mundane tasks.

Moreover, the software provides real-time visibility to the organization, allowing everyone to track the status of projects and tasks.

Businesses of all sizes that employ multiple individuals can benefit from implementing business process management software. It serves as a digital headquarters and workspace, housing essential company assets and facilitating project management. By adopting this software, businesses can enhance collaboration, improve efficiency, and achieve greater transparency.

Why should you use business process management software?

Implementing business process management software brings numerous benefits and can transform the way your business operates. Here are some key advantages:

  • Alignment and transparency
  • Increased productivity
  • Streamlined operations
  • Collaboration and communication
  • Real-time insights

Comparison of before and after using business process management software

‎‎Before implementing business process management software, businesses often struggle with scattered objectives, competing tasks, missed deadlines, and confusion across departments. However, with business process management software, organizations experience a positive shift. They become more organized, unified, and transparent.

Tasks are streamlined, automated, and completed more efficiently. Real-time visibility allows for better decision-making, while improved collaboration and communication enhance productivity. Business process management software helps businesses achieve their goals by simplifying processes, fostering teamwork, and increasing efficiency.

The top 7 business process management software available in 2023

Choosing the right business process management software to implement in your organization takes careful consideration. Let's take a look at the top ones and find the option that best fits the needs of your enterprise.


Motion is a user-friendly business process management software designed to simplify and automate your organization's workflows. With its powerful features and intuitive interface, Motion empowers businesses to achieve greater efficiency and productivity.

Image of Motion

‎Let's take a closer look at what makes Motion stand out:

How Motion works:

  • Motion provides a user-friendly platform for creating and managing workflows, allowing you to streamline your business processes effectively.
  • It offers a visual interface where you can design custom workflows using drag-and-drop functionality, making it accessible to users of all technical levels.
  • Motion supports the automation of repetitive tasks, eliminating manual intervention and freeing up time for more important work.

Key features:

  • Custom workflows: Motion allows you to create custom workflows tailored to your specific business needs. You can design processes that align with your unique requirements, ensuring optimal efficiency.
  • Artificial intelligence: Motion automatically updates your calendar. It also plans your day based on tasks you add and complete. An AI meeting assistant even schedules meetings based on availability.
  • Real-time notifications: Stay informed with real-time notifications on task updates, ensuring seamless collaboration and keeping everyone on the same page.
  • Collaboration tools: Motion provides collaborative features, enabling team members to work together, share files, and communicate effectively within the platform.
  • Views: Calendar view, list view, Gantt charts, and Kanban boards tailor the platform visually to your specific desires.

Image of Motion

Potential use cases:

  • Task Management: Use Motion to create and assign tasks, track progress, and ensure timely completion. Motion's use of AI and machine learning makes it a leader in helping users complete daily tasks consistently and more quickly.
  • Project Management: Streamline project workflows, assign tasks to team members, and track project progress in one centralized project management platform.
  • Employee onboarding: Simplify the onboarding process with predefined workflows and automated notifications, ensuring a smooth and efficient transition for new hires.

Who uses Motion:

  • Small and Medium-sized Businesses (SMBs) to large enterprises: Motion is an ideal solution for SMBs looking to optimize their business processes and improve productivity. It’s used by marketing agencieslaw firmsstartupsexecutive teams, and more.
  • Project Managers: Motion provides a comprehensive toolset for project managers to streamline their workflows and ensure efficient project delivery.
  • Teams and departments: Motion caters to various teams and departments across industries, from sales teams to product teams.

Motion's advanced features, intuitive design, and focus on collaboration make enhancing workflow management easy. With Motion, you can simplify your processes, boost productivity, and achieve greater success in your business endeavors.


Kissflow has empowered organizations to streamline their workflows and drive efficiency since 2012.

Image of Kissflow

‎They offer a comprehensive solution to optimize your business processes.

How Kissflow works:

  • Kissflow provides a simple and intuitive platform for creating, managing, and automating workflows, enabling you to streamline your business processes effortlessly.
  • Its visual workflow designer allows you to visually map out your processes, making it easy to understand and modify as needed.
  • Kissflow's low-code platform makes it accessible to non-technical users, ensuring that anyone can design and implement efficient workflows.

Key features:

  • Form builder
  • Task manager
  • Third-party app integrations
  • Real-time analytics

Potential use cases:

  • Approvals and requests: Kissflow automates and simplifies approval processes, eliminating manual paperwork and allowing for faster response times.
  • Employee onboarding: Simplify onboarding with pre-built workflows, automating tasks like document collection, access provisioning, and training assignments.
  • Customer onboarding: Create personalized onboarding experiences for your customers for a smoother customer journey.

Who uses Kissflow:

  • Project managers and team leads
  • HR departments
  • Finance teams


Wrike is a dynamic business process management software founded in 2006 that has revolutionized project management and productivity applications.

Image of Wrikes daily task tracking view

‎How Wrike works:

  • Wrike provides a centralized platform where teams can plan, organize, and track their projects, tasks, and deadlines.
  • Its intuitive interface and easy-to-use tools enable teams to collaborate seamlessly, making sure everyone stays on the same page.
  • Wrike's flexible project management approach allows for customization and scalability, catering to teams of all sizes and industries.

Key features:

  • Project and task management
  • Gantt charts and timelines
  • Collaboration tools
  • Reminders, notifications, and updates

Potential use cases:

  • Agile project management: Agile project management features break down complex projects into manageable tasks.
  • Team coordination: Coordinate tasks and responsibilities across team members, departments, or even external stakeholders.
  • Time tracking and resource management: Wrike's time tracking and resource management capabilities allow teams to track and allocate resources.

Who uses Wrike:

  • Marketing agencies
  • Project managers and team leads
  • Technology startups


Forecast is an innovative business process management software that began in 2016.

Image of various data analytics and reports on Forecast

‎It provides organizations with a comprehensive solution to optimize project delivery and drive efficiency.

How Forecast works:

Forecast combines project management and resource planning into a unified platform. This platform allows teams to seamlessly plan and execute projects. This feature helps ensure resource availability and efficient allocation.

Its AI-powered capabilities provide data-driven insights and predictive analytics, enabling teams to make informed decisions and stay ahead of project challenges.

Forecast's intuitive interface and user-friendly tools make it easy for teams to get started and collaborate effectively, regardless of their technical expertise.

Key features:

  • Intelligent resource planning
  • Advanced project tracking
  • AI-driven insights

Potential use cases:

  • Project planning and scheduling: Utilize Forecast to create detailed project plans, define milestones, set deadlines, and allocate resources.
  • Resource management and capacity planning: Forecast enables teams to effectively manage resource availability, plan future capacity, and balance workloads.
  • Financial forecasting: Leverage Forecast's financial forecasting capabilities to estimate project costs.

Who uses Forecast:

  • Professional services firms
  • IT and software development teams
  • Project managers and team leads, formerly dapulse, is another versatile solution to streamline processes and enhance productivity, founded in 2012.

Image of

‎How works:

  • provides a visual and customizable workspace where teams can organize, track, and manage their tasks and projects effectively.
  • Its intuitive interface allows for easy navigation and seamless collaboration.
  • offers a wide range of templates and customization options.

Key features:

  • Dynamic workflow views
  • Automation
  • Integrations
  • Real-time updates

Potential use cases:

  • Project management: serves as a comprehensive project management tool, allowing teams to plan, track progress, allocate resources, and collaborate in one centralized platform.
  • Task management: Simplify task management by assigning responsibilities, setting due dates, and tracking progress.
  • Team collaboration: Enhance collaboration by providing a shared workspace where team members can communicate, share files, and collaborate in real time.

Who uses

  • Project managers and team leads
  • Technology startups
  • Sales teams

Zoho Creator

Zoho Creator has been around since 2006, offering a comprehensive solution for businesses to streamline their operations through low-code custom development.

Image of Zoho Creator dashboards on desktop and mobile

How Zoho Creator works:

  • Zoho Creator provides a low-code platform. It removes the need for complex coding. This platform enables users to design and build custom workflows and applications using a visual interface.
  • Its drag-and-drop functionality allows for easy customization, allowing businesses to create tailored solutions that align with their unique processes and requirements.
  • Zoho Creator's cloud-based platform ensures seamless collaboration and real-time access to data from anywhere, enabling teams to work together efficiently.

Key features:

  • Rapid application development
  • Form builder
  • Workflow automation

Potential use cases:

  • Process automation: Utilize Zoho Creator to automate manual and repetitive tasks, such as data entry, approvals, and notifications, improving operational efficiency and reducing errors.
  • Custom application development: Develop tailor-made applications to manage specific business processes, such as inventory management, CRM, or project tracking.
  • Data collection and analysis: Capture data through custom forms and generate insightful reports gaining valuable insights to drive data-driven decision-making.

Who uses Zoho Creator:

  • Design agencies
  • IT teams
  • Sales teams


Integrify has helped businesses to digitize and automate their complex workflows since 1999.

Image of Integrify

‎How Integrify works:

  • Integrify simplifies the management of operational processes by providing a centralized platform where businesses can design, execute, and track their workflows with ease.
  • It offers a visual workflow builder. This feature allows users to create custom workflows using a drag-and-drop interface, which eliminates the need for extensive coding or technical expertise.
  • Integrify's integration capabilities enable seamless connectivity with other business applications, providing a smooth flow of data across systems.

Key features:

  • Workflow automation
  • Dynamic routing
  • Collaboration tools
  • Real-time notifications
  • Process analytics

Potential use cases:

  • Employee onboarding: Streamline the onboarding process by automating tasks, document collection, and approvals, providing a smooth transition for new hires.
  • Customer service management: Automate ticketing, escalation, and resolution processes.
  • Project approval workflows: Define custom approval workflows for project requests, budget approvals, and resource allocation.

Who uses Integrify:

  • Real estate agencies
  • Cross-functional teams
  • Project managers and team leads

Get aligned and accomplish more

Regarding streamlining your business processes and boosting productivity, choosing the right business process management software is essential. Motion sets itself apart with advanced features, such as an AI-powered calendar and meeting assistant, real-time collaboration, and intuitive workflow automation. These tools combine to become a perfect solution for businesses of all sizes looking to manage daily tasks and projects effectively.

Start your free trial now and experience the benefits of the Motion immediately!

Motion Blog
Written by Motion Blog