Motion makes project management effortless. (Monday Won't).

Monday vs. Motion: What's right for me?

Selecting a project management tool is no joke.

There are so many options to choose from and tons of them are beloved tools within the space.

Motion and Monday are two popular options with very different approaches

I'll break down the pros and cons of each, and also, who each tool is best for.

Whether you’re on a large team or a small team, I’ll help you find an option that works best for you.

Motion vs. Monday: Feature-By-Feature Comparison

Task Management

Motion: As a task management tool, Motion is in a league of its own.

It automatically schedules tasks on my calendar based on my priorities, deadlines, and availability. If I miss a task, Motion's AI reschedules it for me without any manual effort.

This intelligent automation has been a game-changer, saving me hours of tedious schedule juggling every week.

Monday: Monday does a decent job with basic task management, allowing me to create tasks, assign due dates, and organize them into boards.

However, it lacks the intelligent scheduling capabilities of Motion. Rearranging tasks when priorities shift or deadlines are missed requires a lot of manual effort, which can quickly become overwhelming.

Winner: Motion

Team Collaboration

Motion: While not its primary focus, Motion has some useful team collaboration features.

I can easily share my availability and assign tasks to team members, which automatically get scheduled on their calendars.

This level of transparency helps everyone stay in sync without the need for constant follow-ups or micromanagement.

Monday: Team collaboration is one of Monday's strongest suits. It provides a centralized workspace where my team can view and update tasks, leave comments, and attach files.

The ability to create custom views and automate workflows is also handy for larger teams. Monday also offers users the ability to create custom reports to track team productivity, resource allocation, and progress

Winner: Monday

User Experience

Motion: Motion's user experience is incredibly intuitive and streamlined.

Its clean interface focuses on showing me exactly what I need to do and when, without any distracting clutter.

The seamless integration between my tasks and calendar is a joy to experience.

Monday: While visually appealing, Monday's interface can quickly become overwhelming with all the customization options and feature overload (this is one of its most common complaints.)

Navigating between different views and boards often feels like unnecessary friction, especially for smaller teams.

Winner: Motion

Comprehensive Project Views

Motion: Motion does offer multiple views within their product like board view, kanban, Gantt, and list view. This is enough for most users, but not as intricate as Monday’s offerings.

Monday: Monday, provides a range of pre-built project views, including Kanban boards, Gantt charts, calendars, and timelines.

These views are more structured and require less customization, making them easier to set up and use for teams that prefer a more structured approach.

Winner: Monday

Calendar Integration

Motion: Motion integrates with Google and iCloud calendars, so you can connect your meetings and events with your tasks. But also, you can use Motion as a standalone calendar so you can completely run your day without having to jump from app to app.

Motion’s AI will also reschedule your day if anything urgent comes up so your most important meetings and tasks will not be forgotten.

Monday: Monday does offer integrations with both Google and Outlook Calendars, but ultimately, it is not a calendar tool.

Winner: Motion

Meeting Scheduler

Motion: Motion’s scheduler (also referred to as their AI Meeting Assistant) is far more advanced than many tools on the market. Motion allows users to send custom meeting booking pages, and links that show your availability.

It also showcases your preferred meeting time and allows users to send preliminary questions within the booking page.

One of my favorite Motion features allows you to set a scheduler link as a higher priority. This means, that it'll actually book meetings on top of scheduled tasks, and even on top of scheduled events that are a lower priority.

Monday: Monday does not offer a feature to help users book external meetings at this time.

Winner: Motion

Pricing and Value

Motion: Motion's pricing is straightforward and competitive.

It’s especially affordable when considering the fact that Motion can replace your scheduling tool, calendar, and project management tool.

Monday: Monday's pricing can get quite steep, especially for larger teams or those requiring advanced features. While it offers a free trial, the paid plans can quickly become costly, potentially diminishing the overall value proposition.

Winner: Motion

Motion vs. Monday: Why Motion is the Better Option

Based on my hands-on experience, Motion emerges as the clear winner for individual users and smaller teams looking for a seamless, AI-powered productivity solution.

Its intelligent task scheduling, calendar integration, and intuitive user experience have significantly boosted my productivity and, happily, reduced stress levels in the process.

However, for larger teams with more complex project management needs, Monday's robust collaboration features and customization options may make it a good fit.

Let's get into why Motion is my personal favorite productivity tool.

Project Management

Most project management tools make you spend hours re-evaluating deadlines and shifting tasks. They don't even consider your calendar, so you end up double-booking yourself into oblivion.

Motion is different. It's in a league of its own with built-in calendar scheduling that takes your tasks, deadlines, and meetings into account.

And when things don't go as planned (because they never do), Motion automatically re-prioritizes your tasks and calendar, reducing stress and cognitive load.

You can organize projects in different workspaces, view to-dos in a list or Kanban board views, set task dependencies, and collaborate with team members—all in one place.

Daily Planner

If you're more into daily planning than full-on project management, Motion has you covered.

Using AI, it combines tasks and calendar events, time blocking, and prioritization to create a planner that feels like having a personal assistant. It's ideal for solopreneurs, freelancers, and students.

Calendar App

Motion's calendar app is a beauty. It includes features like Travel Time, which you can add with a click, making it stand out even when compared to Google Calendar. You can easily add travel time before or after events in 15-minute intervals.

Scheduler

When it comes to scheduling meetings, Motion is top-notch. It allows you to create meeting scheduler pages that reflect your actual availability, taking into account both personal and team calendars.

Also, as I already mentioned, I love its ability to ask preliminary questions in the booking process, and generate different links based on meeting priority.

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