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What is the Kanban Methodology?

Motion Blog
of Motion
Jan 9, 2023
Table of contents

Kanban is a popular project management methodology that has been recently gaining traction. It is a visual system that helps teams manage their workflow and prioritize tasks. Kanban aims to improve productivity and efficiency by providing a visual representation of the project's progress. Kanban is based on the Japanese term for "visual card" and was originally developed by Toyota in the 1940s, emphasizing continuous improvement and eliminating waste. The system is designed to help teams visualize their workflow and prioritize tasks.

Implementing the Kanban process

When implementing Kanban in the workplace, a few best practices should be followed.

1. Start with a Kanban board: The first step in implementing Kanban is to create a Kanban board. This board should be visible to everyone on the team and include columns for each workflow stage. This will help everyone on the team stay on the same page and understand the project's progress.

2. Establish work-in-progress limits: Work-in-progress (WIP) limits are an important part of Kanban. These limits help teams focus on completing tasks before starting new ones. This helps teams avoid multitasking and ensures that tasks are completed on time.

3. Track and measure progress: Tracking and measuring progress is essential for teams to understand how their workflow is progressing. This can be done by tracking the number of tasks completed, the time it takes to complete them, and the number of tasks in progress. This data can be used to identify areas of improvement and to make adjustments to the workflow.

4. Use visual cues: Visual cues are an important part of Kanban. These can indicate the status of tasks, such as whether they are in progress, completed, or blocked. This helps teams stay on top of their tasks and ensures that tasks are completed in a timely manner.

5. Automate where possible: Automation can help teams save time and increase efficiency. Automation can automate repetitive tasks, such as creating reports or sending emails. This can help teams focus on more important tasks and reduce time spent on mundane tasks.

Benefits of Kanban

Kanban follows a pull rather than push approach, meaning tasks are only pulled into the workflow when they are ready to be worked on. This helps teams focus on the most critical tasks and avoid getting bogged down in unimportant tasks.

It also helps teams identify bottlenecks in their workflow and prioritize tasks accordingly. By visualizing the workflow, teams can quickly identify areas to improve efficiency and productivity. Kanban also helps teams stay on track and meet deadlines.

By visualizing the workflow, teams can quickly identify tasks that are behind schedule and take corrective action. This helps teams stay on track and meet their deadlines.

Kanban also helps teams collaborate more effectively. By visualizing the workflow, teams can quickly identify tasks that need to be worked on by multiple people and assign tasks accordingly.

Finally, Kanban helps teams track progress and measure success. Teams can quickly identify tasks that are completed and measure their progress.

Kanban is an excellent tool for project management. It helps teams stay organized, prioritize tasks, collaborate more effectively, and track progress. Using Kanban, teams can improve their productivity and efficiency and get tasks done faster.

Use Motion for effortless Kanban planning

Once you understand how to use and maintain the Kanban methodology, take your project planning to the next level on Motion's project management platform. Motion's Kanban view reinforces Agile principles, such as seeing when each task is scheduled to be completed and which teammates are running ahead or behind schedule. Motion can even automatically adjust sprint schedules to maximize your team's output!