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The 9 Best Time Blocking Apps for 2024

Learn more about the nine best time-blocking apps on the market, including key features and pricing information.

Tiffany Lewis
Writer at Motion
Feb 26, 2024
Table of contents

Are you struggling to find the best time-blocking app?

Maybe you’re new to time blocking, or you’ve tried it a few times but keep finding yourself frazzled, buried in work, and burnt out.

You might even have a color-coded calendar sitting on your desk — a digital version on your phone, neglected since the day you made it.

You need a solution, but you’re short of time.

We won’t make you read through an exhaustive 25-item list of options. Here are our top nine picks for the best time-blocking apps available right now.


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The 9 best time blocking apps

1. Motion: Best for automated time blocking

Motion is an automated time-blocking and scheduling app. It automatically builds your daily schedule, prioritizes tasks, reprioritizes unfinished tasks, selects ideal meeting times, and balances your workload.

Motion time blocking calendar interface

‎Features:

  • Intelligent calendar: Builds a prioritized daily schedule from your meetings, tasks, and events.
  • Project management tools: Kanban board and list project views, notes and attachments, comment threads, workspaces, templates, labels, search bar, email, and Slack notifications.
  • Task manager: Recurring tasks, customizable time frames, automatic reshuffling of tasks.
  • Meeting scheduler: Pre-set preferred meeting times, daily meeting limits, personalized booking page for self-scheduling, templates, invitee surveys, instant join link for meetings, custom email invite copy.

Integrations: Google Calendar, Gmail, Google Meet, Microsoft Teams, Microsoft Outlook 365, iCloud Calendar, Zoom, Zapier, and Siri

Available on: Windows, Mac, Web, iOS, Android

Pros:

  • Smart scheduling, rescheduling, and task prioritization
  • Warning alerts when you over-commit yourself
  • Combine all your integrated calendars into one unified, time-blocked calendar view
  • Focus reminder banner
  • Individual daily schedule and unified team project calendar

Cons:

  • Higher price tag

Pricing:

  • Individual: $19 per month (billed annually)
  • Team: $12 per user per month (billed annually)
  • 7-day free trial

2. Google Calendar: Best for getting started with time-blocking

Google Calendar is a free calendar app that allows you to easily add time blocks for “events” in your day. You can also create multiple calendars and filter out which ones you want to see so you can integrate or separate your work and personal calendars.

Features:

  • Shareable online calendar
  • Migration and sync of external calendars
  • Task scheduling and marking completion
  • Events in Gmail are automatically added to the calendar
  • Time Insights (premium feature)
  • Appointment schedules self-booking page
  • Set and share working hours and location (premium feature
  • Location-specific RSVP (premium feature)

Integrations: Integrates with all Google Workspace apps and thousands of third-party integrations; build custom low-code apps with Apps Script or no-code apps with AppSheet

Available on: iOS, MacOS, Windows, Android, Web

Pros:

  • Integrates seamlessly with all Google Workspace apps
  • Combines multiple calendars into one view
  • Color coding of calendar events and tasks
  • Customizable email and push notifications about events
  • Schedule view and one-day, 3-day, week, and month calendar views
  • User-friendly interface
  • Effective time blocking
  • Schedule blocks of time directly into your calendar
  • Create a shared time-blocking calendar with your teammates

Cons:

  • Limited advanced features compared to other dedicated time-blocking apps
  • Little customization of the calendar layout
  • Difficulty integrating different email addresses
  • Limited native task management — need Google Tasks for more task management features
  • It might be too simple for complex project scheduling

Pricing:

  • Free to use
  • Included in the Google Workspace suite
  • Business Starter: $6 per user per month (billed annually)
  • Business Standard: $12 per user per month (billed annually)
  • Business Plus: $18 per user per month (billed annually)
  • Enterprise: Contact for pricing
  • 14-day free trial

3. HourStack: Best for schedule transparency

HourStack is an all-in-one solution for project, time, task, team, and schedule management. It helps you seamlessly organize and track all your responsibilities in one calendar.

‎Features:

  • Drag-and-drop visual calendar
  • Unified team calendar views
  • Time estimates compared with actual time logged on tasks
  • Time tracking without leaving your calendar
  • One-click timer and manual time entry
  • Project management tools
  • Reports and analytics

Integrations: 20 integrations, including HubSpot, Microsoft Edge, Outlook Calendar, Slack, Zapier, Google Calendar, Google Sheets, and Google Tasks

Available on: Firefox, Chrome, Microsoft Edge

Pros:

  • Import tools from third-party apps and easily add them to your calendar
  • Time charts and visualizations
  • Easy report generation
  • Block time for up to a week
  • Roll over tasks for later

Cons:

  • No mobile app
  • Lacks dashboard feature to monitor team’s time
  • Lacks a team dashboard feature
  • Need to export data to create charts

Pricing:

  • Personal: $12 per month
  • Team: $15 per member per month
  • 14-day free trial - no credit card required

4. TickTick: Best for scheduling tasks

TickTick helps you capture, schedule, and organize your daily tasks.

‎Features:

  • Add tasks via Quick Ball (premium feature)
  • Five calendar views
  • Smart date parsing
  • Task duration (premium feature)
  • Multiple reminders or "Annoying Alert"
  • Location reminder (mobile app feature)
  • Smart lists and filters (filters are a premium feature)
  • Multi-priority levels
  • Built-in Pomodoro timer and white noises to play while the timer is going
  • Achievement Scores

Integrations: Zapier, IFTTT, Gmail, Spark, Amazon Alexa, Google Assistant, Shortcuts, Outlook, Slack, Chatmind

Available on: Web, Android, iOS, watchOS, macOS, Windows, Chrome, Firefox, Linux, Microsoft Edge, Outlook add-on, Gmail add-on

Pros:

  • Availability on, compatibility with, and stability across all devices
  • The cheapest paid plan on this list
  • Rich features in the premium version
  • Natural language processing
  • Capture of spontaneous ideas or unexpected tasks
  • Easy onboarding

Cons:

  • Have to use the paid version to set task durations
  • No calendar syncing
  • No timeline visualization feature
  • Dated interface
  • Can sometimes fail to sync your important tasks and data
  • Laggy mobile app
  • May be incompatible with complex project management needs

Pricing:

  • Free version
  • Premium version: $35.99 billed annually; refundable within 14 days of purchase if not satisfied

5. Sunsama: Best for daily work-life balancing

Sunsama is a popular task management app. It helps you balance your daily to-do lists and work responsibilities with a step-by-step planner, timeboxing features, automated scheduling, and goal-setting tools.

‎Features:

  • Guided daily planning
  • Task durations for daily goal-setting
  • Timeboxing and time-blocking
  • Bi-directional calendar syncing
  • Auto-scheduling of tasks
  • Weekly review and planning tool
  • Analytics tools

Integrations: Todoist, ClickUp, Trello, Asana, Notion, Jira, GitHub, Gmail, Outlook, Slack, Google Calendar

Available on: Web, macOS, iOS, Android, Windows, Linux.

Pros:

  • Pull tasks, meetings, and emails from third-party apps into one unified daily view
  • Integration with popular tools
  • Prompts for effective daily planning
  • Great for collaboration and task management
  • Different layout options
  • Ability to tag time blocks

Cons:

  • Limited options for customizing the interface
  • Buggy mobile version
  • Integration may require setup and customization

Pricing:

  • $16 per user per month if annually or $20 per user per month if billed monthly
  • Free 14-day trial, no credit card required

6. Clockify: Best for time tracking and timesheets

Clockify is a time tracker and timesheet app. It helps you visually block, plan, and manage tasks while also enabling you to track how much time is actually spent on those tasks.

‎‎Features:

  • Time tracker
  • Timesheet
  • Calendar with time blocks
  • Auto-tracking of time spent on other computer apps
  • Idle detection
  • Reminder notifications when you forget to start a timer
  • Auto start/stop for timer
  • Built-in Pomodoro timer
  • Activity dashboard, charts, and reports
  • Activity recording via screenshots
  • Project tools
  • Team management tools
  • Scheduling tools
  • Timesheet and expense approvals
  • Invoicing tools

Integrations: 80+ integrations, including ClickUp, Wrike, Monday, Google Calendar, Google Docs, Google Sheets, Gmail, Outlook, Zendesk, Hubspot, Salesforce, Zapier, and other productivity and project management apps

Available on: Windows, Mac, Linux, Microsoft Edge, Chrome, Firefox, Android, iOS

Pros:

  • All time blocking and tracking features are included in the free plan
  • View your actual time spent vs. time estimates and goals
  • Use timer within other web apps
  • Set a timer to automatically start and stop when a calendar event is scheduled to start and end
  • User-friendly interface

Cons:

  • Mobile app can be glitchy
  • Difficult to manually adjust task time if you forget to start or stop the timer

Pricing (billed annually):

  • Free plan available
  • Basic: $3 per user per month
  • Standard: $5.49 per user per month
  • Pro: $7.99 per user per month
  • Enterprise: $11.99 per user per month
  • 7-day free trial of Pro plan, no credit card required

7. Plan: Best for simple time blocking

Plan is a straightforward automated project management and daily planner app.

Features:

  • Agenda and calendar dashboard
  • Project views — list, kanban, timeline, completed projects
  • Team communications feed within each project
  • Team management tools
  • Project management tools
  • Workspaces
  • Calendar views — four-day, seven-day, month
  • Shared team calendars
  • Task management
  • Meeting scheduling and management

Integrations: Jira, GitHub, Google Drive, Box, Gmail, Zendesk, Salesforce, Google Calendar, Outlook Calendar

Available on: iOS, macOS, Web

Pros:

  • Drag and drop tasks from your agenda into your calendar
  • Integrates with Google and Outlook calendars

Cons:

  • No Android app or Windows desktop app
  • Doesn’t integrate with other task management apps, so you have to transfer each task manually

Pricing (billed annually):

  • Free Individual and Teams plans
  • Personal: $4 per user per month
  • Premium: $6.67 per user per month
  • Contact for pricing on Education and Enterprise plans

8. Planyway: Best for teams that use Trello or Jira

Planyway is a project and task management app specially designed to integrate with your Trello or Jira accounts. It draws together all your task, project, and appointment calendars into one unified, time-blocked calendar.

‎Features:

  • Timeline and calendar views
  • Multi-board project view
  • Task grouping by member, board, list, or label
  • Schedule checklist items and assign them to team members to visualize these items on the timeline
  • Task dependencies
  • Milestones
  • Workload balancing
  • Google Calendar and Outlook integration — view and edit events
  • iCal integration — view only
  • Checklist visualization — set dates to checklist items and see them on your calendar
  • Recurring cards — set tasks on repeat and see them all planned ahead
  • Reminders
  • List and calendar view for time records
  • Data export to Excel, CSV, or .JSON format

Integrations: Trello, Jira, Google Calendar, Outlook, iCal, GitHub, Microsoft Teams

Available on: iOS, Android, Chrome extension, Safari

Pros:

  • Seamless two-way Trello and Jira integrations
  • Time tracking features, including modules that help summarize your hours
  • Can visualize your Trello cards on the Planyway calendar
  • Can time block your Trello task slots and track time from this calendar

Cons:

  • Only works with Trello and Jira
  • Card feature lacks modification options
  • Mobile version is not as convenient
  • Doesn’t work offline

Pricing:

  • Free plan available
  • Business: $4 per user per month, billed annually
  • Enterprise plan: Contact for pricing

9. Todoist: Best for to-do lists

Todoist’s task management app helps you easily create, schedule, and organize your tasks. Build manageable, time-blocked daily to-do lists.

‎Features:

  • Quick Add tasks
  • Recurring due dates
  • Reminders
  • Task syncing across devices
  • Priority levels
  • Task labels and descriptions
  • Sections and sub-tasks
  • Views of today’s tasks and upcoming tasks
  • Filters
  • Project views — list, board, and calendar
  • Team collaboration tools
  • Public and private team projects
  • Project sharing via link
  • Roles and permissions
  • Templates
  • Activity history, completed task archive, and productivity visualization

Integrations: 90+ integrations, including IFTTT, Alexa, Google Calendar, Slack, Gmail, Zapier, and Fantastical

Available on: macOS, Windows, Linux, Android, iOS, Chrome, Microsoft Edge, Firefox, Safari, wearOS, Gmail extension, Gmail add-on, Outlook

Pros:

  • Available on every device
  • User-friendly interface
  • Seamless integration with popular planning apps
  • Natural language and productivity reports
  • Two-way calendar syncing

Cons:

  • Limited free version
  • Limited features for team collaboration
  • Lacks customization
  • More focused on task management than calendar-based scheduling
  • User interface may lack depth for detailed project management

Pricing:

  • Free Beginner account
  • Pro: $4 per month, billed annually
  • Business: $6 per member per month, billed annually

Conquer your schedule with the best time-blocking app

Don’t get steamrolled by your to-do list. Take control of your schedule using the best time-blocking app for your life, work, and workload.

A good time-blocking app will help you plan and manage your days so you spend your time wisely and productively without burnout. You may even find yourself with some breathing room in your schedule. Dare we say it, maybe even a weekend off?

Sample some of the options above with their free trials or freemium plans. Start with Motion’s 7-day free trial. See for yourself if this AI-powered daily planner and task management extraordinaire is the right tool for your time-blocking needs.

Tiffany Lewis
Tiffany has a BA in Business Management and years of experience writing for SaaS and digital marketing blogs. She bristles at typos, broken links, and 2015 statistics circulated through 2023 content. When not writing, Tiffany's either reading, baking, or mothering her spoiled rescue pittie.
Written by Tiffany Lewis