Using Motion as an Individual

The old way

Manually plan your schedule

Illustration showing a bunch of tools including mobile todo app, paper notes, calendar app and project manager app

Endless to-do lists. Never check everything off.

Manual prioritization. Worry priorities are wrong.

Constant replanning. Interruptions wreck your plans.

Overambitious deadlines. Work weekends to meet them.

Forgotten tasks. Things slips through the cracks.

Too many meetings. It’s hard to get anything done.

Context switching. No time to focus.

Too many tools. Calendars, to-do lists, and spreadsheets.

Stress and overwhelm. Life feels out of control.

No personal life. What is a weekend, anyway?

The new way

Let Motion build your schedule

Complete everything. Motion builds a schedule for you.

Stop prioritizing. Motion automatically prioritizes work.

No replanning. Motion reschedules undone work.

Finish early. Motion ensures you meet deadlines.

Forget nothing. Motion tracks all your priorities.

Meet less. Motion limits meetings.

Focus. Motion guards time for uninterrupted work.

One tool. Everything in 1 place.

Relax. Motion’s got your back.

Enjoy life. Motion protects your weekends.

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Start your free trial. Cancel in 1 click.

Too much to do? Too little time?

Meet your AI assistant

Task scheduling

Get a personalized schedule each day, without manual planning

Motion takes all of your projects and tasks, prioritizes and timeblocks them on your calendar, and dynamically optimizes your schedule dozens of times a day, all done automatically. Your plan will always be perfect and up-to-date.

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Task prioritization

Always know exactly what to work on next

Motion will always tell you what’s the best task to work on at any moment, by computing across all your projects & tasks, their deadlines, priorities, dependencies...etc

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Project management

Turn overwhelming task lists into a concrete plan, automatically

Motion gives you everything you need to organize complicated projects, and then uses AI to turn hundreds of tasks into an optimized plan, so that you can just focus on executing instead of worrying about planning and deadlines.

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The Happiness Algorithm

That powers Motion's automated planning engine.

Motion uses a proprietary, one-of-a-kind algorithm to build your schedule, automatically.

Our team calls it The Happiness Algorithm.

There’s no other tool on the market with an algorithm like this.The algorithm’s goal? To maximize your happiness and satisfaction. While increasing productivity.

Feel accomplished

The algorithm automatically prioritizes work that's most important to you.

Get serious stuff done.

Complete the challenging, meaningful work you've been putting off with an algorithm that doesn't let you avoid the tough but important stuff.

Relax and sleep better.

Feel confident Motion’s tracking everything for you. The algorithm ensures nothing slips through the cracks.

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Deadline tracking

Never miss a deadline

Motion will proactively alert you when things might miss deadline - even for tasks not due until weeks later. Motion AI has this kind of prediction power because its intelligence understands everything else on your plate.

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Calendar syncing

Combine your calendars

Turn all of your work and personal calendars into one master calendar.

Google Calendar

Outlook Calendar

Apple Calendar (iCloud)

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Workload reporting

Set realistic deadlines. And stop overcommitting.

Motion tells you if you’re taking on too much work or setting impossible deadlines.

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Automated meeting scheduling

Schedule meetings in seconds — automatically

Motion creates meeting booking pages, shows your availability, and schedules meetings at ideal times.

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What people say about Motion

Find time for a workaholic

I work ~375 hours a month. Keeping up with work, volunteer, and personal life tasks has become a challenge, and I have been consistently dropping the ball. I have found that with Motion I am dropping that ball less and staying much more focused on what needs to be done, rather than trying to figure out what needs to be done.

Vanessa G (Verified User on G2)

The Happiness Algorithm

I don’t usually write reviews. But Motion is revolutionary. The happiness algorithm they promote states it will help you: feel accomplished, get serious stuff done, and relax and sleep better. Check, check, and check. After week and half of use, I think my productivity is up 10x.

js5993

Changed my life.

Motion helps me be reasonable with my time. Before Motion, I was just go-go-go. Now, I realize how much I am putting on my plate and how unreasonable I'm being. Motion helps me prioritize my tasks and keep me on track. I use it everyday.

Charlotte R (Verified User on G20)

This app is a game changer

I run a commercial commercial construction company and this app has been a game changer. As far as organization time management and project timelines it is phenomenal. This is probably the only application I use on a daily basis to help organize jobs tasks within jobs and my weekly schedule.

mbxer

Motion has been my best friend in overcoming executive dysfunction.

I struggle greatly with procrastination and Motion has been instrumental in my academic and professional successes. Motion has taken the stress away from planning my daily workflow and it has helped me avoid many instances of execution paralysis. This has helped me enjoy my free time more, knowing that I will be able to get everything done on time.

Kate B (Verified User on G2)

Motion: The app that helps me manage my ADHD

As someone with ADHD who struggles to stay focused and organized, I found great joy in discovering the Motion app. This invaluable tool has become a lifeline, allowing me to effectively manage projects, priorities, and schedules — while accommodating my ADHD brain.

Francis M (Verified User on G2)

The current tool I'm in love with is @useMotion

I used to work 60 hours per week and beat myself to the point of depression but now I work ~40 with same productivity

Not only is it my literal personal assistant scheduling tasks for me, but it rearranges them when life happens

@taayjus

After a few days with @useMotion, I can see this becoming my go-to app

I dumped all of my tasks into the app with some hard and soft deadlines and it managed to schedule my days beautifully. If things come up and I can't complete the task, it gets re-shuffled!

@MarkPoppen

Use it everyday

Originally, I trialed Motion and a competing app. I decided to go with the competitor. But after several months, I had an epiphany of why Motion was better. It handled rescheduling in a much more automated and intuitive way! I switched back and I use it to plan everything.

DmitriNYC

Using Motion as a Team

Managing a team with aggressive deadlines and big goals?

Let AI plan your team’s
projects, tasks, and schedules.

Motion creates the perfect plan automatically

by matching your workload with capacity

For team managers

Save your team members from 10 hours per week wasted in sifting through a sea of projects and tasks

Studies show that knowledge workers spend more than 20% of their time at work on prioritization, organization, and search, instead of actual work. Instead of wasting hours manually going through hundreds of projects and tasks, your team members only need to look at their calendar for the daily plan generated by Motion’s A.I. to know their top priorities and start working on actual work.

Motion takes all of your team’s projects and tasks - and their priorities, deadlines, duration, dependencies, and many other factors - and automatically generates a concrete daily plan for every team member. Motion’s A.I. eliminates manual planning, coordination, and operational inefficiencies for your entire team.

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100% clarity on what to work on next

so that you are always focusing on the most impactful work.

For team managers

Your team members should always be working on the most impactful work.

Motion’s A.I. finds the most critical and urgent work for each team member - such as a task that may be the bottleneck in a large project with multiple layers of dependencies - and ensures work is prioritized in a way that maximizes the chance of on-time project delivery.

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Full control and visibility on everything

No more chaos

For team managers

Track every team member's daily tasks and what they've accomplished each day

View in real-time what everyone is working on. Eliminate time wasted
on communication and meetings. Instead of feeling awkward and
“micro-managey” asking your direct report “what they are working on”
or “when will something be done”, simply look at Motion’s Team
Schedule - which lays out clearly what each person has done and is
scheduled to do each day. Create a culture of transparency and
alignment within your team.

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Accurately predict the future

Never worry about missing deadlines. Have a peace of mind.

For team managers

Never miss a project deadline. Automate resource and capacity planning.

Motion can predict weeks or even months in advance when a project may miss its deadline, especially when it has layers of complicated dependencies with several bottlenecks. Motion can do this because it understands everything else on your team members’ plate.

Motion’s AI can automate resource planning for your team by matching your workload and capacity. It can also accurately predict whether you may be over or under-staffed in the future, so you can take actions accordingly (e.g. hire more employees, or take on less projects). When someone asks you when will a project be done - you can answer with confidence using Motion’s predictive features.

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Keep your plan optimized and up-to-date at all times

Never worry about missing deadlines. Have a peace of mind.

For team managers

A project taking longer than expected? Motion’s A.I. handles that for you.

Changes happen all the time: a new project gets created, a task taking longer than expected, a team member is sick, etc. Instead of manually replanning everything all over again after each of these changes, Motion instantly reshuffles the entire team’s plan on any change, and voila - everything is perfect again.

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Automate repetitive workflows

Whether it’s daily work routines or standard operating procedure, Motion can automate it

For team managers

Automate SOPs (Standard Operating Procedures) with Motion’s Project Workflow Automation Templates

Some of your projects are likely repetitive. Motion allows you to set up powerful project workflow automation templates. When a new project gets created, instead of manually planning and assigning all the tasks to your team members, you can simply use a preset template and everything gets planned and assigned automatically.

Motion can then predict exactly when the project is expected to be finished and track it against other client projects. And as the project progresses, Motion automatically moves it through stages and schedules the corresponding tasks on each team member’s agenda.

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Super easy to adopt

No change of habit required

For team managers

Your team members just need to look at their calendar

Changing a team member’s habit and enforcing a new project management system is very difficult - we’ve been in the same boat. That’s why Motion requires no change of habit from your team members - simply tell them to check their calendar for which tasks to do. This also makes onboarding new team members extremely easy, since checking calendar is already part of everyone’s habit.

And when you assign tasks to team members, instead of emailing, messaging, or meeting to follow-up, you know the task will get done, because it’s already on their calendar.

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Other softwares bring chaos. Motion streamlines and brings peace.

Motion ensures you’ll never get lost in a sea of projects and tasks

For team managers

Don’t let yourself and your team members drown in a sea of ill-organized projects and tasks.

When using other project management software like Monday or Asana, things can get out of control quickly - leading to you (as the manager) having to spend hours a week to manually triage and prioritize thousands of tasks inside projects. Motion does not allow this kind of chaos to happen, and uses AI to organize and prioritize work for you automatically.

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Communication happens right within the project

Instead of flipping back and forth between your company chat app (e.g. Slack) and your project, talk about the project and tag team members right in the project itself - keeping all context in one place.

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World-class teams use Motion

Project management our team actually uses!

“We had Asana for project management, but our team didn’t use it regularly. Now, we have Motion and love it. It does everything Asana does and includes tools that make us more efficient. Plus, everyone actually uses it, because it integrates with our calendars.”

Andra Vomir

Head of Content at Efficient App

We use the mobile app every day!

“Most of my team members are on the go, and they’re not super technical. So we needed a project management tool with a good mobile app that was easy to use too. We’ve been using Motion for a few months now, and it’s great.”

Simba Chang

Manager at ANANA Properties

Switching to Motion was completely worth it.

“We were using 15 different tools for tasks, and it was total chaos. When we first considered using Motion, I was worried about the time it would take to switch. But it was completely worth it. Motion saves our company hours each week, and helps us focus on the right tasks and projects.”

Cal Hamilton

Vice President at ForSitePro

We’re finally finishing important projects!

“We would never see projects come to fruition. We had tons of ideas of things we wanted to do, but we never got to it all, because we were fighting work fires too often. That's when we found Motion. It helps our entire team stay organized and finally finish projects we used to put off.”