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Best Daily Planner App

Here's everything you need to know about daily planners apps; their benefits, features to look out for, and the best daily planner app of 2023.

Motion Blog
at Motion
Jul 27, 2023
Table of contents

With as high as 37% of US employees reporting stress from being overworked, staying organized and efficiently managing daily tasks has become increasingly important. The numerous responsibilities and commitments competing for our attention make it easy to feel overwhelmed.

As a result, many people have started using daily planner apps to optimize the way they plan, organize, and manage their day-to-day activities. These intuitive and feature-rich applications offer a convenient and accessible platform to structure tasks, set reminders, and prioritize our time effectively.

In this article, we'll explore the definition, benefits, and features of daily planner apps and why we believe Motion is the best daily planner app available on the market.

What are daily planner apps?

Daily planner apps are digital tools designed to help individuals plan, organize, and manage their daily tasks, schedules, and goals effectively. These software provide a range of features and functionalities to streamline various aspects of our lives.

Users of day planner apps can be anyone seeking to improve their productivity, manage their daily lives, and stay organized. This can range from busy professionals looking to manage their work schedules to parents filling up their grocery lists, a student juggling assignments, or individuals working on personal tasks.

Overall, daily planner apps cater to anyone who wants to optimize their time management, maintain a structured routine, and achieve a better work-life balance. By leveraging the features offered by these apps, users can enhance their productivity, reduce stress, and achieve their goals more efficiently. You can also read our article on the 8 best daily planners for staying organized in 2023.

Benefits of a daily planner app

Using a daily planner app offers numerous benefits for individuals seeking to enhance their organization, productivity, and overall well-being. Here are some key advantages of incorporating a daily planner app into your routine:

Benefits of using daily planner apps
  1. ‎Time optimization: With a daily planner app, you can allocate specific time slots to your tasks and create a structured schedule. By visualizing your day and blocking time for different activities, you can optimize your time and ensure that important tasks are given the attention they deserve. This reduces the likelihood of overcommitting or neglecting critical responsibilities.
  2. Efficient task management: Daily planner apps provide a centralized platform to manage and track your tasks effectively. You can easily create and categorize tasks, set due dates, and assign priorities. This helps you prioritize your workload, stay focused on important tasks, and avoid procrastination.
  3. Goal setting and progress tracking: Many daily planner apps offer goal-setting features, allowing you to define and track your short-term and long-term objectives. By breaking down your goals into smaller, actionable tasks, you can measure your progress, stay motivated, and celebrate achievements along the way.
  4. Increased accountability: When using a task management app, you create a record of your tasks and commitments. This increases accountability as you can visually see your progress and hold yourself responsible for completing your planned activities. It helps foster a sense of discipline and commitment to your goals.
  5. Data insights and analysis: Daily planner and task management apps often provide analytical features that allow you to review your productivity patterns, task completion rates, and overall performance. These insights help you identify areas for improvement, optimize your workflow, and make informed decisions about how to allocate your time and energy more effectively.
  6. Stress reduction and improved well-being: By effectively managing your tasks, prioritizing your time, and staying organized, daily planner apps can reduce stress and provide a sense of control over your responsibilities. With a clear plan in place, you can experience reduced mental clutter, improved focus, and, ultimately, enhanced well-being.

Key features of a good daily planner app

A good daily planner app should possess several key features that enhance organization, productivity, and user experience. Here are some essential features to look for in a quality daily planner app and how Motion integrates these features:

What are the key features to look for when selecting daily planner apps
1. Task management: Online apps should allow you to create and organize tasks with ease. It should support features such as task creation, categorization, due dates, priorities, and subtasks. The ability to assign tags or labels to tasks can also be helpful for efficient sorting and filtering.

Motion excels in task management, allowing users to effortlessly create, categorize, and schedule tasks. With its intuitive interface, you can quickly add tasks, assign due dates, set priorities, and even add subtasks for complex projects. Motion's seamless navigation and user-friendly design make it a breeze to organize and manage your tasks effectively.

2. Calendar integration: Integration with a calendar system, such as Google Calendar or Apple Calendar, enables seamless synchronization of upcoming events and appointments. This feature ensures that your daily planner app remains in sync with your existing schedule, reducing the chance of double bookings or missed commitments.

Motion seamlessly integrates with all your existing calendars, such as Google Calendar or Microsoft Outlook. This integration allows you to synchronize your events, appointments, and deadlines effortlessly. With multiple calendar views and having your calendars integrated in Motion, you can maintain a consolidated view of your schedule and ensure that your tasks align with your overall commitments.

3. Reminders and notifications: A good daily planner app should offer customizable reminders and notifications. This functionality allows you to receive timely alerts for upcoming tasks, events, or deadlines. The app should provide advanced features to set reminders based on specific times, intervals, or location-based triggers.

Motion keeps you on track by sending reminders and notifications for upcoming tasks, events, or deadlines. You can set customized reminders to appear as push notifications on your mobile device or as email notifications. These reminders help you stay informed and ensure that important tasks are not overlooked or forgotten.

4. Goal setting and tracking: Look for an app that enables you to set goals and track your progress. The ability to break down goals into smaller tasks, set milestones, and monitor your achievements keeps you motivated and focused on long-term objectives. Time tracking features, such as progress bars or completion percentages, provide a visual representation of your advancement.

Motion empowers users to set goals and track their progress. You can establish short-term or long-term goals, create action plans, and monitor your achievements over time. By visualizing your progress within the app, you can stay motivated and focused on reaching your targets.

5. Collaboration and sharing: If you work in a team or collaborate with others, consider a daily planner app that facilitates sharing and collaboration. Features like task delegation, shared task lists, and comments allow for efficient communication and coordination with colleagues, friends, or family members.

Motion facilitates collaboration by allowing you to share tasks, projects, and calendars with colleagues, friends, or family members. This feature enables efficient delegation of tasks, seamless coordination, and improved teamwork. Whether you're working on a group project or managing household chores, Motion ensures smooth collaboration and effective communication.

6. Flexibility and customization: Good productivity apps should offer customization options to adapt to your specific needs and preferences. Look for advanced features like customizable themes, color coding, and the ability to configure views and layouts according to your preferences. Flexible settings ensure that the app aligns with your personal workflow and enhances your user experience.

Motion offers flexibility and customization options to suit your personal preferences and workflow. You can personalize the app's appearance, choose different themes, and customize calendar views according to your needs. This flexibility allows you to tailor Motion to your unique organizational style and maximize productivity.

7. Cross-platform compatibility: A good online planner should be available on multiple platforms, such as iOS, Android, and web browsers. Cross-platform compatibility enables seamless access to your tasks and schedules from various devices, allowing you to stay organized regardless of the device you are using.

Motion is designed to be compatible across multiple platforms, including smartphones, tablets, and its desktop app. This cross-platform compatibility ensures that you can access and manage your tasks and schedules from any device at any time, ensuring seamless productivity.

8. Data backup and sync: Ensure that the app provides reliable data backup and synchronization capabilities. This advanced feature ensures that your tasks and schedules are securely stored and can be easily restored if needed. Syncing across devices ensures that changes made on one device are reflected on all other connected devices in real time.

Motion provides data backup and synchronization features, ensuring that your tasks and schedules are securely stored and synchronized across your devices. This feature guarantees that you won't lose your important information and allows you to access your planner from multiple devices.

9. Integration with productivity tools: Consider an app that integrates with other productivity tools and services you commonly use. Integration with tools like project management apps, task management tools, or cloud storage platforms allows for a more streamlined workflow and eliminates the need to switch between multiple apps.

Motion integrates with various productivity tools, such as note-taking apps, task managers, and project management apps. This integration enables a streamlined workflow and ensures that all your essential productivity tools are interconnected and accessible within Motion.

10. Analytics and insights: Advanced daily planner apps may provide analytics and insights into your productivity patterns. These features offer visual representations of your completed tasks, time distribution, and other relevant statistics. Analytical insights can help you identify areas for improvement, make informed adjustments to your schedule, and optimize your productivity.

Motion offers insightful analytics and reporting features to help you track your productivity, analyze your task completion rates, and identify patterns in your workflow. By leveraging these analytics, you can gain valuable insights into your productivity habits and make informed adjustments to optimize your daily planning.

Why is Motion the daily planner app for you?

Motion is the ultimate daily planner app that stands out from the competition due to its exceptional range of features and user-friendly interface. Motion was even rated the Best Daily Planner App by Efficient App among dozens of evaluated tools. Let's explore why Motion is the best choice for individuals seeking a comprehensive and efficient daily planning experience based on the features mentioned above.

Key features of Motion

Motion stands out as the best daily planner app due to its exceptional range of key features designed to enhance productivity and streamline daily planning. Its algorithmic AI task management capabilities automatically create, categorize, and prioritize tasks based on preselected criteria. The intuitive interface enables quick addition of tasks, assignment of due dates, and setting of priorities. Motion even offers the flexibility to break tasks into subtasks while managing complex projects. With its seamless navigation and user-friendly design, Motion empowers users to effectively organize and manage their tasks with ease.

Use cases for Motion

Motion caters to a wide range of users across various scenarios. Professionals rely on Motion to manage work schedules, deadlines, and meetings. Students use the app to keep track of class schedules, assignment due dates, and extracurricular activities. Parents and families use Motion to coordinate household activities and events, ensuring effective communication and collaboration. Additionally, individuals seeking personal development leverage Motion to set and track personal goals, develop habits, and monitor progress. The versatility and adaptability of Motion make it suitable for individuals from all walks of life.


Motion offers competitive pricing plans that provide exceptional value for its users. The pricing structure is designed to accommodate different needs and budgets. The Individual plan costs $34 per user per month, while the Team plan costs $20 per user per month.

Free trial

To experience the power and effectiveness of Motion firsthand, the app offers a 7-day free trial period.

In conclusion, Motion emerges as the best daily planner app due to its extensive key features, versatility in use cases, competitive pricing, and provision of a free trial. Its exceptional task management capabilities, user-friendly interface, and adaptability make it the top choice for individuals seeking an efficient and effective digital tool to organize and manage their daily schedules and tasks.

Get to planning

As we’ve discussed, daily planner apps have become invaluable tools in today's world, and Motion stands out as the ultimate choice for those seeking a comprehensive and efficient planning experience. With its robust features, such as its AI-assisted task management, calendar integration, reminders, goal tracking, and collaboration capabilities, Motion empowers individuals to optimize their productivity, stay organized, and achieve their goals.

Motion provides the perfect solution to streamline your daily routine and enhance your overall well-being. Embrace the power of Motion and unlock your full potential to boost productivity, stay organized, and find balance in the chaos of modern life. Try Motion for free.

Motion Blog
Written by Motion Blog