Motion's AI Meeting Assistant

From "What time?" to "Meeting confirmed" in seconds.

Motion's AI Meeting Assistant transforms scheduling from a daily headache into a competitive advantage, eliminating the email back-and-forth and protecting your most productive hours.

All Motion needs is your preferences. All you need to do is show up.

Start your free trial. Cancel in 1 click.

AI Meeting Assistant

Over 1 million top performers and teams trust Motion

Y Combinator logo On Deck logo Efficient App logo Sparkmate logo Ally Communications logo
AI Meeting Assistant

Book the right meetings at the most productive times.

Optimize your calendar for deep work, not constant interruptions.

Motion gives you a single view of every project, so nothing slips through the cracks.

  • Set your ideal meeting windows. Whether you prefer focused mornings, back-to-back afternoons, or meeting-free Fridays—Motion shows only the times that match your best working hours.

  • Put a cap on meeting overload. Set daily limits and watch Motion enforce them automatically. When you hit your threshold, your calendar becomes unbookable—no more accidental meeting marathons.

  • Share only your optimal availability. Your personalized booking page displays exactly when you're at your best for specific meeting types, protecting your focus time.

  • Let your calendar work for you. Motion automatically suggests times that maximize productivity, minimize context switching, and protect your deep work sessions.

AI Meeting Assistant

Set your meeting preferences once, use it forever.

Optimize your calendar for deep work, not constant interruptions.

Motion gives you a single view of every project, so nothing slips through the cracks.

  • Build a template for every scenario. Client calls, board meetings, team all hands, sales demos—create a custom template for each with specific durations, pre-meeting questions, and reminders.

  • Tailor every detail to your needs. Customize meeting names, location details, and create branded meeting links.

  • Gather critical information upfront. Add survey questions that automatically collect key details before meeting start, guaranteeing every conversation is productive from minute one.

  • Schedule on the fly. Create custom availability in seconds with an intuitive drag-and-drop interface that makes scheduling feel effortless.

Screenshot showing Motion Kanban view

Eliminate scheduling friction for you and your team.

Book meetings faster, avoid conflicts, and coordinate across any calendar.

  • End the email ping-pong forever. Motion generates personalized messages and lets invitees book instantly with a single click—no more scheduling chains.

  • Connect instantly with zero setup. Video conferencing links are automatically added to every meeting, eliminating the pre-meeting scramble for access codes.

  • Combine all your calendars in one view. Turn all of your calendar accounts—Outlook, Google, iCloud—into one single interface. Never get double-booked between work and personal again.

  • Make team coordination hassle-free. Finding time for multiple busy people isn't a puzzle anymore. Create dynamic scheduling rules that show combined availability at a glance so you can find the perfect slot for everyone instantly.

Motion includes all of the tools you use to be productive and organized — in one place

And it modernizes and supercharges those tools with the power of automation and AI

Motion replaces...

To-do lists

To-do lists
To-do lists
To-do lists
To-do lists

Project management apps

Project management apps
Project management apps
Project management apps
Project management apps
Project management apps
Project management apps

Automated meeting schedulers

Automated meeting schedulers
Automated meeting schedulers
Automated meeting schedulers
Automated meeting schedulers

AI Notetakers

AI Notetakers
AI Notetakers
AI Notetakers
AI Notetakers

Docs

Docs
Docs
Docs
Docs

Pass data between your favorite tools

Motion integrates with...

  • Google Meet
    Google Meet
  • Gmail
    Gmail
  • Outlook
    Outlook
  • Siri
    Siri
  • Hubspot
    Hubspot
  • Salesforce
    Salesforce

...and more!

Motion API docs

Robust API and clear documentation to connect with all your internal or external systems

With our API, you’ll be able to create, update, and manage your projects and tasks effortlessly. Our API is designed to fit your unique needs and help streamline your workflow.

Finish 137% more work.

Start using AI to 10x your Productivity in Every Aspect of Work

Tech and media companies are talking about Motion

Forbes logo Business Insider logo TechCrunch logo Lifehacker logo