Starting today, auto-schedule is decoupled from Statuses, meaning you can move a task to any status AND have it be auto-scheduled at the same time.
Exciting Changes Ahead:
We’ve decided to de-couple “Auto-scheduled” from the status. Here’s what this means:
- Tasks can be auto-scheduled regardless of which status they’re in. So you can easily track tasks through the task lifecycle without worrying about your tasks not being scheduled on your calendar
- Completed tasks will now automatically have the “Auto-scheduled” turned off. It’s one less thing for you to worry about while closing your tasks.
Furthermore, “Auto-scheduled” will no longer be a status you can manually select, making the task boards cleaner and more aligned with your workflow stages. And don’t worry, if you hover over where it used to be, a tooltip will explain why it’s gone and where you can learn more.
Refining the Task Lifecycle:
This update also introduces a more straightforward default set of statuses. These represent the lifecycle of a task, providing clarity and consistency in task management:
- Backlog: Think of this as a holding area for tasks you're not ready to schedule.
- Todo: Here lie your scheduled tasks that await action. This is where tasks are born, ready for your attention!
- In Progress: This is self-explanatory – your task is underway and moving towards completion.
- Blocked: External factors stopping you? That’s what this status is for.
- Completed: The finish line for your tasks. It’s time to celebrate little victories!
And of course, you can create any status you need to manage your workflows.
💡 You will also be able to customize the default auto-schedule behavior for each state. Go to Settings → Workspace → Statuses and select which statuses will have auto-schedule enabled for your workspaces.
What About Your Existing Tasks?
No need to fret over your existing “Auto-Scheduled” tasks. They’ll be safely moved to a “[Deprecated] Auto-Scheduled” status, ensuring no task gets left behind during this transition.
Why Change “Auto-Scheduled”?
We noticed a pattern where the “Auto-scheduled” status was causing a bit of a mix-up. In many workflows, a task’s status reflects its stage: whether it’s being worked on, under review, completed, and so on. However, “Auto-scheduled” often didn’t fit neatly into these stages, leading to confusion and inconsistencies across different departments.
Here’s what we understood from your feedback:
- Using Status: Teams across Engineering, Support, and Marketing (to name a few) use “status” to indicate various stages of a task, such as “In Review” or “Ready for QA.” The “Auto-scheduled” status often didn’t align with these practical stages.
- Scheduling vs. Statuses: “Auto-scheduled” is more about timing than statuses. It made sense to separate scheduling from the actual workflow stages of a task.
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These changes will provide a more structured, intuitive, and efficient task management experience. As always, your workflow is our priority, and we’re here to ensure it runs smoothly. Here’s to enhanced productivity!
Happy tasking!
