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✉️ Email Integration: Your Productivity Powerhouse

Simply forward your email to a special Motion address (, and we take care of the rest

Luis Carrasco
Head of Product at Motion
Nov 21, 2023
Table of contents

As you move through your fast-paced day, balancing the demands of email communications and task management, we're excited to unveil a game-changing feature that simplifies your workflow. Email to Motion is our latest addition designed to turn your inbox into a productivity powerhouse.

Picture this: An email hits your inbox, and it's not just a message; it's a task begging for attention and scheduling. Normally, you'd switch gears, hop into Motion, and manually translate that email into a task. Not anymore.

With Email to Motion, you simply forward your email to a special Motion address (, and we take care of the rest. Indicate the time commitment and priority in your email, like "30min, high priority," and our intelligent parsing system does the heavy lifting. The task is automatically added to your list and scheduled. No app-switching, no copy-pasting, just seamless integration.

When sending an email to, make sure the sender email is the same as your Motion login email; Motion wouldn’t recognize any other email sender.

How to

The magic starts with an email forward. Our AI-powered system then extracts the key task details: title, priority, deadline, duration, start date, and workspace — making educated guesses if certain details aren't clear, always erring on the side of caution.

  • Title: Assessed from your email's subject and content, if not specified.
  • Priority: Assessed from your content, with a medium default.
  • Deadline: Set for "tomorrow" if uncertain.
  • Duration: A smart 30min block, adjustable as needed.
  • Start Date: Today, to keep things rolling.
  • Workspace: Slotted into "My Tasks".

Privacy and Precision

We know privacy is paramount, which is why tasks are created only when emails are sent directly to our dedicated address.

Let's turn your email into your most powerful task management tool. Welcome to a world where productivity is just an email away. Welcome to Email to Motion.

Luis Carrasco
Written by Luis Carrasco