> For the complete documentation index, see [llms.txt](https://www.usemotion.com/help/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://www.usemotion.com/help/time-management/inbox/inbox-how-to-guide.md).

# Inbox How-to Guide

**Introduction**\
Inbox is your central hub for staying on top of everything happening in Motion. It collects alerts, notifications and updates outputs in one place, so you don’t have to jump between apps or views. From here, you can quickly search, filter, and mark items as read.

**At a glance**

* **Search for Inbox items** to quickly find what you need.
* **View and organize** with date groupings, chronological order, and empty state guidance.
* **Manage notifications** by toggling emails and adjusting defaults.

***

### Search for an inbox item

<details>

<summary>How to search for an Inbox item</summary>

**Goal**: Quickly locate a specific notification or update in your Inbox.

1. Open **Inbox** from the left sidebar.
2. At the top of the Inbox panel, click into the **Search bar**.
3. Type a keyword related to the item (e.g., task name, project).
4. Press **Enter** or wait for results to appear.
5. Select the matching item from the results to open it.&#x20;

{% hint style="info" %}
💡 **Pro Tip:** Use short, specific keywords (like a task title or project name) for faster results.
{% endhint %}

</details>

{% @supademo/embed demoId="cmkpppvsk1reicydypar7muly" url="<https://app.supademo.com/demo/cmkpppvsk1reicydypar7muly>" %}

### View and organize your inbox

<details>

<summary>How to view and organize your Inbox</summary>

**Goal**: Stay focused and keep your Inbox manageable by using filters and built-in organization.

1. Open **Inbox** from the left sidebar.
2. To focus only on new items, click the **Unread filter** at the top.
3. Your Inbox is sorted in **chronological order by default**, with the newest items at the top.
4. When your Inbox is clear, you’ll see an **empty state message** letting you know you’re fully caught up.

{% hint style="info" %}
💡 **Pro Tip:** Use the *Unread filter* as a quick way to turn your Inbox into a daily checklist.
{% endhint %}

</details>

{% @supademo/embed demoId="cmkppsy6x1rn7cydylehbceh7" url="<https://app.supademo.com/demo/cmkppsy6x1rn7cydylehbceh7>" %}

### Manage inbox notifications

<details>

<summary>How to manage Inbox notifications</summary>

**Goal**: Choose which events create notifications in your Inbox so you only see what’s most relevant.

1. Open **Inbox** from the left sidebar.
2. In the top-right corner of the Inbox page, click the **cog icon ⚙️** to open notification settings.
   1. Alternatively, go to **Settings > Notifications** from the sidebar.
3. In the **Inbox column**, check the boxes for events you want to appear in your Inbox (e.g., task assigned, mentioned in a comment).
4. Uncheck any events you don’t want to show up in Inbox.
5. Changes save automatically. Your Inbox will now only display the events you’ve selected, while unselected notifications aren’t deleted; they’re simply hidden and can be re-enabled anytime in notification settings.

{% hint style="info" %}
💡 **Pro Tip:** Keep critical events like **task assignments notifications** enabled so you never miss important updates.
{% endhint %}

</details>

{% @supademo/embed demoId="cmkppymiu1s7xcydyoay16o2n" url="<https://app.supademo.com/demo/cmkppymiu1s7xcydyoay16o2n>" %}

#### Conclusion

Inbox is your single source of truth in Motion. By searching, filtering, and organizing items, you can stay on top of updates without distraction. With notification preferences tailored to your workflow, Inbox becomes a focused space where only the most relevant alerts reach you. Keep it clear, keep it customized — and Inbox will help you move faster every day.


---

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