> For the complete documentation index, see [llms.txt](https://www.usemotion.com/help/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://www.usemotion.com/help/time-management/booking-links/reference-booking-links/event-setup.md). # Event Setup **Event Setup** * **Event details** → Customize meeting name, location (link or address), and agenda. * **Guests** → Invite additional attendees beyond the main invitee. * **Invitee questions** → Collect custom information (e.g., topic, goals, notes) during booking to prepare in advance. *** ### Event Details Provide an event name that your invitees will see, such as "User Interview" or "Sales Meeting." Specify the duration of the meeting, such as 30 minutes, and you can add additional duration options to cater to different meeting needs. You can also include a video conferencing link or specify a custom location for the meeting, such as a Zoom meeting link or a specific meeting room. Set the host of the calendar event by providing their email address and name. ### Guests After an invitee books a time, you have the option to add additional guests to the event. Simply search for their email addresses and include them as guests. ### Invitee Questions Include questions in your booking links that can either be required or optional. These fully customizable and personalized questions can be tailored to allow for single-line replies, multi-line replies, or multiple choice questions. Based on your requirements, you can as many questions as you'd like in your booking links. **Ex**: *Add a question requiring the recipient to include their phone number for an alternative communication method.* --- # Agent Instructions This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com. ## Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter: ``` GET https://www.usemotion.com/help/time-management/booking-links/reference-booking-links/event-setup.md?ask=&goal= ``` `ask` is the immediate question: it should be specific, self-contained, and written in natural language. `goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.