Availability & Scheduling Rules

At a glance

• Schedule-based availability → Booking Links respect your Motion schedules and connected calendars to only display open time slots.

• Attendance requirements → Define who must attend (host, co-hosts, or team members) before a slot can be booked.

• Buffer time → Add padding before and after meetings to protect focus time.

• Meeting limits → Cap the number of bookings per day to prevent overload.

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Schedule

Choose when guests can book meetings based on your availability. For example, you can specify that meetings are available from 8:00 AM to 6:00 PM, or any other time range that suits your working hours. Motion allows you the flexibility to define your preferred work hours.

Determine how far ahead guests can book meetings with you. You have the freedom to select the booking window that aligns with your preferences. For instance, you have the flexibility to enable bookings up to a year in advance or opt for a shorter window based on your needs.

Show availabilities for the desired time frame. Motion lets you display available meeting slots for the next 30 days, 60 days, or any other duration that suits your scheduling preferences.

"Preferred times" are specific time slots you can define in a custom schedule to let guests know which times work best for you. Simply click on a time block to mark it as a preferred time.

Attendance Requirements

Motion's attendance requirements allow you to check for calendar conflicts from selected attendees. For example, let's say you and Bob are conducting interviews with candidates. When candidates use your booking link, you can add Bob as an attendance requirement. Motion will then cross-check the availability of both you and Bob against the candidates' selected time slots.

This ensures that the meeting is scheduled at a time when both you and Bob are available, preventing scheduling conflicts and facilitating a smooth interview process.

Buffer Time

To prevent back-to-back meetings and allow time for transitions, you can set a buffer time between meetings. For example, you can set a buffer time of 15 minutes, providing some breathing room for preparation or wrapping up the previous meeting. Additionally, you can create a time block event following the meeting to allow for additional preparation or wrap-up time.

Limit Number of Meetings per Day

Define the maximum number of meetings per day for this specific booking link. For instance, you can allow unlimited meetings per day or set a specific limit based on your preferences.