Integration & Permissions

Motion connects with Google Calendar, Microsoft Outlook, and iCloud Calendar to keep your schedule consistent across platforms.

Permissions required

• Read access → Motion needs to read your external calendars to display existing events inside Motion.

• Write access → Motion requires permission to create and update events, such as booking link meetings or event edits made in Motion.

• Sync scope → Only the calendars you explicitly connect are synced; you can choose which accounts to link.

Behavior

• Events added in external calendars appear in Motion automatically.

• Events created in Motion appear in your connected external calendar.

• Tasks scheduled in Motion can be shown in external calendars for visibility, but changes made externally do not affect the task in Motion.

• You can adjust which calendars Motion uses for availability vs. display only.

Why it matters Granting Motion full read/write permissions ensures a seamless experience: Motion becomes your single source of truth for scheduling, while still respecting external calendar rules and ownership.

Benefits of Displaying Motion Tasks Externally

In addition to syncing events, Motion can display your scheduled tasks in external calendars (Google, Outlook, iCloud). While these tasks remain editable only inside Motion, showing them externally provides important visibility benefits.

Key Benefits

• Single view of time → See both fixed events and Motion-scheduled tasks in your external calendar, so you don’t need to switch tools to understand your day.

• Visibility for teammates → If you share your external calendar with colleagues, they can see when you’re occupied with tasks, reducing conflicts and interruptions.

• Context across platforms → Keep personal or non-Motion users aligned by reflecting your Motion workload in shared calendars.

• Mobile access → Tasks become visible on your phone’s built-in calendar apps (through Google, Outlook, or iCloud), even if you aren’t actively using Motion’s mobile app.

• Transparency → Colleagues booking meetings through external tools see your true availability, since tasks appear as time blocks.

Behavior rules

• Display is uni-directional → tasks are pushed outward for visibility but cannot be updated in the external calendar.

• If you change or reschedule a task in Motion, the external calendar display updates automatically.

• Free vs Busy settings apply — tasks marked Busy will appear as blocking time; Free tasks will not.

Why it matters External display of tasks ensures Motion’s scheduling decisions are visible everywhere you work, aligning your availability across teams and tools.