🧠Concept: All Things Calendars

Understanding Calendars in Motion

Your calendar is the foundation of how Motion plans your day. By connecting your external calendars, Motion always has the full picture of your availability. From there, Motion’s AI can place tasks, schedule meetings, and keep you in sync with your real-world commitments.

To make this work, Motion organizes calendars into three layers: Accounts, My Calendars, and Frequently Met With. Each plays a different role — from syncing your main calendar, to defining what affects your availability, to helping you coordinate with colleagues. Together, they give Motion the context it needs to build a schedule that reflects both your priorities and your constraints.

At a Glance

• Why calendars matter → They’re the backbone of Motion — providing availability, commitments, and context for AI scheduling.

• Mental model → Motion uses three layers: Accounts (foundation), My Calendars (active availability), Frequently Met With (collaboration).

• Why Accounts matter → Define your main calendar and sync Motion with your external providers.

• Why My Calendars matter → Control which calendars directly impact task scheduling.

• Why Frequently Met With matters → Overlay teammates’ calendars to find time together, without affecting your own schedule.

• Integration & permissions → You choose what Motion can read and write, keeping control of your data.

• Use cases → Balance work + personal calendars, manage projects, and coordinate across teams.

• Key takeaway → Calendars give Motion the structure to plan intelligently — linking your real-world commitments to your AI-driven schedule.