🧠Concept: Tasks

Understanding Tasks in Motion

Every project, meeting, or deliverable comes down to individual tasks — the building blocks of real work. In Motion, tasks aren’t just checkboxes. They’re the atomic unit of work that fuels everything else: Auto-Scheduling, AI Agenda, Projects, Docs, and even AI Employees.

Clear, well-structured tasks ensure your work gets planned realistically, completed on time, and aligned with your team. The more precise and thoughtful the task, the more powerful Motion becomes.

At a Glance

• What they are → Tasks are Motion’s atomic unit of work, carrying context like deadlines, priority, and effort.

• Why they matter → They drive scheduling, planning, and coordination across Motion. Without tasks, Motion has no data to optimize.

• How to think about them → Break tasks down for clarity, chunk long ones, and use templates to reduce repetition.

• Key features → Tasks adapt to views, appear differently on your calendar depending on state, and include feeds for team activity.

• Lifecycle → Active → Completed → Archived — tasks keep history clean without losing context.

• Key takeaway → Thoughtful tasks power Motion — the clearer the task, the smarter the system.