Discovery & Boundaries

4. Discovery & Boundaries

• Navigation and Discovery → Search, filters, and surfacing Docs in context.

• Limits, Reliability, and Edge Cases → Boundaries and constraints of the Docs system.

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Navigation and Discovery

Navigation and discovery define how users move through Motion Docs, search for content, and locate recently accessed material.

Feature	Details
Browse by workspace and project	The sidebar organizes content by workspace, with nested folders, projects, and docs. Each workspace is listed separately, and counts indicate the number of items inside.
Sidebar search scope & permissions	The search bar surfaces docs, projects, and tasks. Results are permission-based: only items the user has access to appear.
Table of contents generation	The table of contents is automatically generated from headings, ordered by H1 → H2 → H3. Headings appear in the right side scrollbar denoted with grey lines for quick navigation.
Jump-to-heading & scroll behavior	Clicking a heading in the table of contents jumps the view to that section. The sidebar highlights the current heading as the user scrolls.
Recently viewed & recents	The Recents list (shown top right corner by profile icons) shows users who recently accessed docs. Profiles update dynamically as users navigate. Recents may include docs opened in view-only mode.
Writing comments	Users can highlight text or blocks and add comments. Comments are threaded and tied to the specific location in the doc.

Limits, Reliability, and Edge Cases

This section defines the boundaries of Motion Docs, including system limits and known behaviors in less common scenarios.

Feature	Details
Concurrent editing & conflict rules	Multiple users can edit a Doc at the same time. Edits sync in real time. If conflicting changes occur (e.g., two people editing the same block simultaneously), the most recent save takes precedence.
Delete, restore & retention	Deleted Docs are permanently deleted and can't be recovered. Permanent deletions cannot be undone. Retention policies follow workspace settings.
Block syncing	There is no feature to sync a block across multiple Docs. Copy-paste creates independent blocks that do not update each other.