Collaboration & Access

3. Collaboration & Access

• Collaboration and Access → Permissions and visibility rules for individuals and teams.

• Publishing and Versioning → Updates, history, and restoring versions.

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Collaboration and Access

Collaboration and access define who can view, edit, or share a Motion Doc, and how permissions are applied across people and workspaces.

Feature	Details
Roles matrix	Full Access: Can edit, comment, and share with others. Editor: Can edit and comment, but cannot manage sharing. Viewer: Can only view. Remove: Access is revoked.
Invite flows & permission precedence	People can be invited directly, or access can be granted at the workspace level. Direct invites override inherited workspace permissions (e.g., someone invited as Viewer directly remains Viewer, even if their workspace is Full Access).
Share to people vs workspaces	Share to people: Adds specific users with assigned roles. Share to workspaces: Grants access to all members of a workspace.
Copy link to block	Copy link generates a URL pointing to the exact block. Visibility of the link follows the Doc’s access permissions — only users with access can open it.
Avatars	Avatars in the Doc header show presence. Active viewers display when currently viewing. Recent viewers display if they’ve accessed the Doc recently.

Publishing & Versioning

Publishing in Motion Docs controls how documents are shared externally, while versioning ensures that changes are tracked and recoverable.

Feature	Details
Publish flow & public URL rules	Publishing generates a unique public URL for the Doc.
Sync delay & read-only guarantees	Updates made in Motion sync automatically to the published version. A short delay may occur before changes appear. Published Docs are always read-only to external viewers.
Unpublish behavior & link invalidation	Unpublishing a Doc immediately disables its public URL. External viewers lose access, and the link cannot be reused.
Search engine indexing	Published Docs are not indexed by search engines by default. Indexing rules follow Motion’s privacy and visibility settings.
Version history capture, preview, restore	Every edit creates a version in history. Users can preview older versions or restore them, creating a new version without overwriting the current state. Version history is available whether or not a Doc has been published.