🧠Concept: AI Notetaker

Understanding Motion’s AI Notetaker

Meetings are where decisions are made — but too often, details get lost, action items slip through, and attendees are stuck multitasking between contributing and taking notes. Motion’s AI Notetaker solves this by acting as your meeting co-pilot. It automatically joins calls, captures the discussion, and produces clear summaries, transcripts, and action items — all stored and searchable in Motion.

With AI Notetaker, you can stay fully present in conversations, knowing that Motion is handling the documentation and ensuring nothing falls through the cracks.

At a Glance

• What it is → An AI meeting assistant that joins your scheduled calls, records discussions, and generates notes, summaries, transcripts, and action items.

• Why it matters → Frees you to focus on the conversation while ensuring consistent documentation and effortless follow-up.

• Mental model → Think of it as a silent participant in every meeting — capturing, summarizing, and connecting outcomes directly into your Motion workspace.

• Key benefits → Engagement without distraction, instant recaps, searchable meeting history, and integrated task follow-up.

• Integration → Capture talking points into tangible action items.

• Key takeaway → AI Notetaker is your reliable co-pilot in every meeting, ensuring clarity, accountability, and action.

Why AI Notetaker Matters

Meetings are essential for alignment, but they come with challenges: someone has to take notes, details get missed, and follow-ups are often unclear. AI Notetaker removes that burden by handling documentation for you — so you can stay fully engaged in the conversation.

Why this matters for you:

• Stay present → Focus on contributing ideas instead of splitting attention between speaking and typing.

• Effortless follow-up → Action items are captured automatically and can be turned into tasks in Motion with one click.

• Consistency → Every meeting, big or small, gets the same reliable record.

• Accountability → Summaries and recaps ensure decisions and responsibilities are visible to all participants.

• Inclusivity → With multilingual transcription, discussions in over 100 languages are documented, while summaries remain in English for clarity across teams.

Key idea: AI Notetaker matters because it transforms meetings from fleeting conversations into lasting, actionable records — without pulling you away from the discussion.

Mental Model: Your Meeting Co-Pilot

Think of AI Notetaker as a silent participant in every meeting — always present, always documenting, never missing a detail.

Here’s how to think about it:

1. Joins the meeting → Motion’s AI enters scheduled calls with video links from your connected Main Calendar.

2. Captures the conversation → Records and transcribes in real time, supporting 100+ spoken languages.

3. Processes into outcomes → Generates summaries, key decisions, and action items.

4. Connects to your workflow → Action items can be approved and pushed directly into Motion as tasks with owners and deadlines.

5. Stores knowledge → Everything — transcript, notes, and action items — is searchable later in your AI Meeting Notes hub.

Key idea: The mental model is simple: AI Notetaker is your co-pilot in every meeting, converting spoken discussions into structured, actionable knowledge that lives inside Motion.

Key Benefits of AI Notetaker

AI Notetaker transforms meetings from fleeting conversations into reliable, actionable records.

• Full engagement → Stay focused on the discussion, knowing Motion is capturing every detail.

• Effortless follow-up → Summaries and action items are ready instantly, reducing the need for manual notes or recaps.

• Shared accountability → Everyone leaves the meeting with the same understanding of decisions and next steps.

• Centralized knowledge → Notes, transcripts, and recordings are stored under the AI Meeting Notes tab, making them easy to search later.

• Task integration → Action items become Motion tasks with owners, deadlines, and context built in.

• Multilingual transcription → Supports 100+ spoken languages, ensuring inclusivity across global teams (while summaries remain in English for consistency).

Key idea: AI Notetaker ensures no meeting is wasted — turning conversations into structured knowledge and clear next steps.

Integration with Motion

AI Notetaker isn’t just about capturing notes — it’s about connecting meeting outcomes directly into your workflow.

• Tasks → Action items identified in meetings can be approved and instantly converted into Motion tasks, complete with assignees, deadlines, and descriptions.

• AI Meeting Notes tab → All summaries, transcripts, and recordings are stored in one searchable hub inside Motion, making it easy to resurface decisions later.

• Email recaps → Summaries can be automatically sent to hosts and attendees, ensuring everyone leaves the meeting with the same record.

Key idea: AI Notetaker doesn’t just document your meetings — it integrates outcomes into Motion so insights turn into action.

Conclusion

Meetings are where alignment and decisions happen — but without proper documentation, important details can slip away. Motion’s AI Notetaker eliminates that risk by automatically joining, recording, and summarizing your meetings. It captures action items, creates searchable records, and integrates outcomes directly into your tasks and projects.

Key Takeaway

AI Notetaker is your meeting co-pilot — turning conversations into lasting, actionable knowledge so you can stay engaged, aligned, and focused on what comes next.