| Use Case | What It means | Example Prompts |
|---|---|---|
| Ask questions in context | Explore blockers, clarify priorities, or surface details directly from Motion docs and projects. | “Using the Marketing Campaign Project, what potential blockers do you foresee?” |
| Generate summaries and updates | Turn project notes or meeting outcomes into concise, client-ready updates or team recaps. | “Summarize today’s completed items from the Q4 Launch Doc into a status update.” |
| Plan and draft agendas | Quickly prepare meeting agendas or planning outlines, grounded in Motion docs and project data. | “Draft a client meeting agenda for tomorrow using the Q4 Launch Project.” |
| Generate project insights | Compare planned vs. actual execution: track time spent, longest phases, and where ad-hoc tasks shifted the flow. | “From the Product Launch Project, tell me which stage took the longest compared to the original template.” |
| Keep related work in one thread | Keep connected prompts together so context builds across requests. | “In this thread, draft the client agenda, generate key talking points, and outline follow-up items. |
| Best practice | Why it matters | Example prompts |
|---|---|---|
| Use clear verbs and outcomes | Makes your intent explicit so AI knows exactly what to do. | “Draft a proposal for Acme Corp” instead of “Help with Acme.” |
| Add context like priority, deadline, and effort | More detail means smarter, more accurate scheduling. | “Create a task to review Q3 budget by Friday, high priority, 2 hours.” |
| Keep related asks in one thread | Groups connected tasks together for easier tracking and fewer errors. | “In this thread, create tasks for drafting copy, designing banners, and scheduling posts.” |
| Break work into smaller tasks | Smaller tasks are easier to schedule and complete on time. | Split “Launch campaign” into “Write copy,” “Design ads,” and “Set up campaign.” |
| Review and confirm daily | Keeps AI-created tasks aligned with your priorities. | At day’s end, review today’s tasks and adjust for tomorrow’s schedule. |
| Reference docs, projects, and team members | Anchors tasks in Motion’s context so AI Chat can pull insights and surface dependencies instead of working blind. | “Using the Marketing Campaign Project, what potential blockers do you foresee?” or “Pull key points from the Q3 Strategy Doc for my update.” |